Assistant Property Manager

$45,000 - $55,000/Yr

Upholdings - Chicago, IL

Part-time - Entry Level

Chicago, IL

About the position

The Assistant Property Manager is a crucial role responsible for overseeing all operations of a senior living property that is income-restricted under the Low-Income Housing Tax Credit (LIHTC) program. This position requires a proactive approach to managing property operations, ensuring compliance with various regulations, and fostering positive tenant relations. The Assistant Property Manager will work closely with the Property Manager and is accountable for collections, leasing, staff management, and generating operational reports. The role involves coordinating tenant relations and community activities, both within the property and the larger community, to create a supportive living environment for residents. In this position, the Assistant Property Manager will conduct all business in accordance with UPA, LLC policies, Fair Housing laws, and the Americans with Disabilities Act. Responsibilities include implementing scheduled meetings with service contractors, managing site staff, and hosting tenant meetings to promote community engagement. The Assistant Property Manager will also draft annual budgets, review aged receivables, and ensure tenant ledgers are updated monthly. A key aspect of the role is to maintain full occupancy of the property, ensuring timely filling of vacancies and compliance with governing documents. The Assistant Property Manager will prepare for annual inspections, coordinate maintenance activities, and ensure timely collection of rents. They will also handle delinquency notices and report any incidents to the Corporate Office. This position requires strong writing skills and proficiency in processing rental systems and spreadsheets. The ideal candidate will have at least three years of experience in property management or site operations, with certifications in Tax Credits and Certified Occupancy Specialist preferred.

Responsibilities

• Conduct all business in accordance with UPA, LLC policies and procedures, Fair Housing, and ADA regulations.
• Implement scheduled meetings with service contractors regarding tenant lease compliance and inspections.
• Manage additional site staff including janitors and community builders.
• Host and coordinate tenant meetings and activities to foster community engagement.
• Draft annual budgets under the supervision of the Property Manager and adhere to budget guidelines.
• Review aged receivables and work with tenants to reduce them.
• Ensure tenant ledgers are updated and adjustments are submitted monthly.
• Maintain full occupancy of the property and fill vacancies in a timely manner.
• Work with the Compliance Manager to ensure tenant files are compliant with governing documents.
• Conduct annual recertifications in a timely manner.
• Prepare for annual inspections and coordinate with maintenance to ensure units pass inspections.
• Coordinate maintenance and make-ready all units after move-out.
• Ensure timely collection of rents and immediate bank deposits.
• Administer delinquency notices and manage eviction processes as necessary.
• Report all liability and property incidents to the Corporate Office immediately.
• Complete all workers compensation claims paperwork and report incidents promptly.
• Perform any additional duties as assigned by the Property Manager.

Requirements

• Minimum of 3 years of experience in the supervision of site operations.
• Strong writing skills and proficiency in processing rental systems and spreadsheets.
• Valid Driver's License is preferred.
• High school diploma or equivalent is preferred.

Nice-to-haves

• Certified Occupancy Specialist certification is preferred.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan