Assistant Property Manager

$52,000 - $52,000/Yr

Ethan Conrad Properties - Sacramento, CA

Full-time

Sacramento, CA

Real Estate

About the position

Ethan Conrad Properties, Inc. is one of the largest and fastest-growing commercial real estate companies in Sacramento, CA. With over 10 million square feet, more than 150 properties, and over 250 buildings valued at $1.3 billion, ECP has experienced an annual growth rate of over 20% for the past decade. The company anticipates continued growth of 20% annually, which will create more job opportunities both internally and externally. ECP prides itself on being a world-class company that values collaboration and diversity among its employees. The Assistant Property Manager will play a crucial role in supporting the Property Management team to meet the needs of tenants and align with the company's goals. This position involves responding to tenant service requests, coordinating vendor work orders, and maintaining communication with tenants through follow-up calls and notifications. The Assistant Property Manager will also be responsible for preparing tenant and owner correspondence, creating welcome letters, coordinating new tenants, and managing tenant insurance and HVAC contracts. Additionally, the role includes maintaining property inspection reports, tracking fire inspection/service reports, and assisting with utility transfers. The Assistant Property Manager will support the Property Management team with day-to-day functions and urgent property issues, as well as assist Property Managers in planning, organizing, and coordinating projects. Other duties may be assigned as needed, making this a dynamic role within the organization.

Responsibilities

• Respond to tenant service requests and coordinate vendor work orders.
• Place follow-up calls to tenants and send tenant notifications.
• Prepare tenant/owner correspondence and create welcome letters.
• Coordinate new tenants and manage tenant insurance & HVAC contracts.
• Maintain property inspection reports and track fire inspection/service reports.
• Transfer and track utilities.
• Assist the Property Management team with day-to-day functions and urgent property issues.
• Assist Property Managers with planning, organizing, and coordinating projects.
• Execute other Property Management Administration duties as instructed by the Director of the department.
• Perform other duties as assigned.

Requirements

• High School Diploma or equivalent required.
• 4+ years of Administrative experience required.
• 2+ years of Property Management and/or Real Estate experience required or equivalent combination of education and experience.
• Bachelor's degree preferred.
• 2+ years commercial real estate experience preferred.
• Detail-oriented, self-starter with strong organizational and analytical skills.
• Ability to handle multiple projects simultaneously in a fast-paced environment.
• Effective time management skills and ability to meet deadlines.
• Strong customer service orientation and interpersonal skills.
• Excellent written and verbal communication skills.
• Exceptional problem-solving skills.
• Intermediate to advanced knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint, and Project) required.
• Experience in Property Management and/or Work Order Software, i.e., Yardi preferred, MRI, SAP.

Nice-to-haves

• Experience in commercial real estate is preferred.

Benefits

• Competitive pay
• Generous benefits
• Commitment to employee learning and development
• Great health benefits fully covered
• Low-cost dental and vision insurance.