Assistant Property Manager

$41,600 - $49,920/Yr

PEG Property Group LLC - Seattle, WA

Part-time,Full-time - Mid Level

Seattle, WA

About the position

The Assistant Property Manager at PEG Property Group is responsible for the successful marketing, leasing, and retention of assigned multi-family and commercial properties. This role involves direct interaction with residents, overseeing property maintenance, financial management, lease management, and ensuring compliance with Fair Housing regulations. The position requires a proactive approach to resident engagement and community building, as well as effective collaboration with the Property Manager and vendors.

Responsibilities

• Respond to resident issues and complaints in a timely manner to foster a positive living environment.
• Address maintenance and repair requests promptly to maintain high resident satisfaction.
• Assist with lease renewals and collaborate with the Property Manager to implement strategies for increasing resident retention.
• Facilitate communication between residents and management to address concerns and build a strong community.
• Oversee routine property inspections to ensure property upkeep, including common areas and individual units.
• Coordinate and supervise maintenance and repair tasks with vendors, ensuring timely and quality completion.
• Walk turned units to ensure they are ready to move and meet quality standards.
• Ensure the property adheres to standards set in the Quarterly Audit Checklist, including unit inspections and common areas.
• Assist with rent collection, ensuring timely payments and addressing any delinquencies.
• Upload invoices for services and repairs into the property management system.
• Review financial reports and budgets with the Property Manager to monitor and control expenses.
• Monitor rent collection, address late payments, and assist with filing evictions when necessary.
• Audit resident scheduled charges to ensure all revenue is accurately recorded.
• Assist in preparing and executing lease agreements.
• Conduct resident screenings and background checks to ensure qualified residents.
• Regularly audit lease files for accuracy and compliance with company standards.
• Assist in marketing vacant units to potential renters through online platforms, advertising, and outreach.
• Show available units to prospective residents and follow up with all leads daily.
• Monitor lead-to-lease conversion reports and provide insights to optimize leasing efforts.
• Update and audit property website, ad content, photos, ILS listings, flyers, and signage to maintain effective marketing.
• Participate in creating monthly/quarterly marketing action plans to attract qualified prospects.
• Maintain accurate and up-to-date property records, including leases, financial documentation, and maintenance logs.
• Ensure proper handling of all documentation related to leases, payments, and repairs.
• Assist the Property Manager with various administrative tasks as needed.
• Respond promptly to emergency situations (e.g., plumbing leaks, power outages) to minimize property damage and resident inconvenience.
• Assist in implementing and managing emergency preparedness plans to ensure safety.
• Assist in negotiating contracts with service providers and contractors to secure quality services at competitive prices.
• Oversee the quality of work performed by vendors and ensure standards are maintained.
• Complete the Daily Checklist, assigning specific team members based on the size of the property and staff availability.
• Conduct regular inspections of common areas and individual units as per the Quarterly Audit Checklist, documenting any issues and following up on necessary repairs or improvements.
• Help organize and promote community events or initiatives to foster a positive community atmosphere.
• Engage with residents to gather feedback and implement improvements that enhance their living experience.
• Stay up to date with property management laws and regulations, particularly related to Fair Housing.

Requirements

• Proficiency in Yardi Suite of products and Microsoft Office applications.
• Knowledge of Fair Housing regulations and other industry standards.
• Ability to work weekends.
• 4 years of real estate marketing and/or leasing experience.
• Property management industry certifications or college degree preferred.

Nice-to-haves

• Property management industry certifications or college degree preferred.