Assistant Property Manager

$52,000 - $52,000/Yr

Upstate Portfolio - DeWitt, NY

Full-time - Entry Level

DeWitt, NY

Real Estate

About the position

The Assistant Property Manager will support the management of commercial properties, ensuring efficient operations and a high level of customer service. This role involves various administrative tasks, tenant coordination, and oversight of property management systems, making it essential for maintaining tenant satisfaction and property standards.

Responsibilities

• Serve as the primary point of contact for all tenants.
• Maintain a comprehensive tenant service package, including tenant handbooks, shared conference rooms, fitness center, snack kiosks, and holiday gifts and events.
• Coordinate tenant move ins and move outs.
• Oversee Tenant work order and Property Management purchase order systems.
• Obtain and send tenant quotes for work in-house and by outside vendors and monitor approvals.
• Provide full administrative support, including phone support, typing, reports, electronic filing, electronic calendars, distribution of correspondence, and coordination of office supplies.
• Ensure all property and tenant files are prepared and maintained in an orderly and logical manner, including tenant leases and vendor contracts.
• Obtain and distribute monthly tenant rent statements, including preparation of tenant billbacks.
• Obtain accounts receivable aging report and follow up on all delinquencies.
• Ensure invoices are processed in the accounting system with appropriate back-up, including collecting and submitting vendor ACH information.
• Participate in performance oversight of all service contractors who perform contract services, including janitorial, landscape, and pest control.
• Perform property inspections with service providers as directed by the manager.
• Maintain certificate of insurance database for vendors and ensure COIs are up to date.
• Obtain proposals and manage repairs and small projects.

Requirements

• High school diploma or GED; bachelor's degree preferred.
• At least 1 year of real estate property management or related experience.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills.
• Excellent communication skills, both oral and written.
• Ability to manage time effectively and meet deadlines.

Nice-to-haves

• Familiarity with property management software such as MRI or Timberscan.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off