Assistant Property Manager

Brandywine Realty Trust - Radnor, PA

Full-time - Entry Level

Radnor, PA

Real Estate

About the position

Brandywine Realty Trust is seeking a career-minded individual interested in pursuing commercial property management. This position requires effective communication skills, strong organizational skills, and the ability to multitask. With significant direction from the Property Manager and/or others, the Assistant Property Manager is responsible for supporting effective administration of policies and procedures that promote well-managed, well-maintained buildings, and grounds at either Company-owned or third-party commercial properties. This position will assist in implementing and managing health and wellness, sustainability, and energy efficiency initiatives at the property while ensuring that all company data tracking platforms (UL 360, AVID Utility, Energy Star, etc.) are up to date and populated with applicable building data. In addition, this position will track building certifications (Fitwel, UL Healthy Building, BOMA 360, etc.) to ensure that they are kept current and renewed as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team.

Responsibilities

• Assist the Property Manager in the daily operations & management of buildings which may include assistance with property related projects, scheduling inspections for security, life safety and other tasks as required.
• Meet on a regular interval with tenants and confirm that all issues and or concerns within the buildings are addressed and responded to accordingly.
• Provide Class-A customer service to the tenant base throughout their tenancy within the building, starting from move in date forward.
• Aid in the process of New Tenant Move-In Survey collection and meetings with tenants as directed by the Property Manager.
• Coordinate impromptu meetings and social gatherings highlighted by the annual holiday breakfast, new tenant welcome food truck lunch and/or other non-scheduled visits.
• Manage planned, preventive, and corrective maintenance activities, ensuring work is completed in a timely manner.
• Support the Property Manager in successfully conducting approved operational property projects.
• Effectively and regularly communicate with Property Manager regarding ongoing projects and activities at the property performed by building staff, tenants, and third-party contractors.
• Perform property inspections on a regular basis to ensure proper maintenance and fulfillment of staff, contractor, and tenant responsibilities; make recommendations to maintain and enhance the assigned property portfolio.
• Assist in overseeing all maintenance team members.
• Act as the person in charge when Property Manager is offsite.
• Competitively bid and prepare all service contracts to ensure high quality and cost-effective services.
• Assemble and analyze contract bids, and submit bids, and recommendations for Property Manager review.
• Ensure property and its operations remain in compliance with all codes, laws, and environmental concerns.
• Organize transitions of tenant move-ins and move-outs, ensuring all internal policies and protocols are adhered to.
• Work closely with the Construction Project Manager coordinating building and/or tenant improvement work.
• Perform other duties as assigned.

Requirements

• Effective communication skills
• Strong organizational skills
• Ability to multitask
• Basic math skills
• Mechanical knowledge
• Client services experience
• HVAC knowledge
• Plumbing knowledge
• Electrical experience
• Computer skills including Microsoft Word
• Customer support experience
• Phone etiquette

Nice-to-haves

• Experience with property management software
• Knowledge of building certifications such as Fitwel, UL Healthy Building, BOMA 360

Benefits

• Opportunities for advancement