ASSISTANT PURCHASING AND REVENUE MANAGER

$79,226 - $87,149/Yr

City Of Opelika - Opelika, AL

Full-time - Mid Level

Opelika, AL

About the position

The Assistant Purchasing & Revenue Manager position at the City of Opelika is a full-time, FLSA exempt role that operates within a professional office environment. This position is crucial for overseeing and managing the operations of the Revenue Division while also serving as the Assistant Purchasing Agent in the absence of the director. The individual in this role will function as the Revenue Manager for the City, taking on significant responsibilities that include staff supervision, training, planning, revenue collection, auditing, and customer service. In the Revenue Department, the Assistant Manager will manage daily operations, which encompass cashiering, business licensing, revenue tracking and analysis, and revenue collections. The role involves planning, directing, coordinating, and reviewing the work of assigned staff, as well as assigning work and special projects. The Assistant Manager will assist the Director in selecting, training, motivating, and evaluating staff, ensuring that employees are trained to correct any deficiencies. Additionally, the Assistant Manager will play a key role in the annual budget preparation process by preparing estimates for major revenue sources and forecasting for future years. The position also requires responding to requests for information, advising other departments, and resolving difficult inquiries and complaints. The Assistant Manager will examine state legislation for changes affecting municipal revenue and keep staff informed of these changes. Furthermore, the role includes managing the collection of City revenues, including delinquent taxes and fees, and ensuring the timely deposit of receipts. In terms of purchasing responsibilities, the Assistant Manager will assist the Director in reviewing and preparing formal bids, including Requests for Proposals and Requests for Qualifications. The role involves assisting Buyers with processing purchase orders, requisitions, bids, and contracts, as well as soliciting quotations and maintaining records. The Assistant Manager will also assist with periodic inventory and closing out inventory records for the fiscal year. Administrative duties include communicating and exchanging information with staff, planning and coordinating operational activities, and maintaining data to support reports documenting activities. The Assistant Manager is expected to regularly attend work, participate in staff meetings, and engage in professional development opportunities to enhance skills.

Responsibilities

• Manage and supervise the daily operations of the Revenue Department, including cashiering, business licensing, revenue tracking and analysis, and revenue collections.
• Plan, direct, coordinate, and review the work plan for assigned staff; assign work and special projects.
• Assist the Director in selecting, training, motivating, and evaluating assigned staff; train employees to correct deficiencies.
• Assist the Director in the annual budget preparation process by preparing estimates for major revenue sources and forecasts for future years.
• Respond to requests for information and advise other departments, governmental entities, and resolve difficult inquiries and complaints.
• Examine state legislation for changes affecting municipal revenue and keep staff informed of changes.
• Assist the Director with projects related to future revenue and identify reductions in revenue flow; propose local legislation affecting municipal revenue.
• Review daily collection reports of subordinates for accuracy and ensure timely deposit of receipts.
• Manage the collection of City revenues, including delinquent taxes and fees, and post licensing and tax information to the general ledger.
• Assist the Director in reviewing and preparing formal bids, including Requests for Proposals and Requests for Qualifications.
• Assist Buyers with processing purchase orders, requisitions, bids, and contracts; solicit quotations, place and expedite orders, and maintain records.
• Assist with taking periodic inventory and closing out inventory and purchasing records for the fiscal year; dispose of surplus property.
• Attend city council meetings in the absence of the Purchasing-Revenue Director.
• Perform other related job duties as assigned.

Requirements

• Bachelor's degree in public administration, business management, accounting, purchasing, computer technology, or a closely related field.
• At least three (3) years of administrative and supervisory responsibility.
• Ability to submit to a background check as a condition of employment.