Assistant Purchasing Manager - Heavy Civil Construction (Req #: 1513)

The Middlesex Corporation - Littleton, CO

Full-time - Mid Level

Littleton, CO

Heavy and Civil Engineering Construction

About the position

The Purchasing Manager at The Middlesex Corporation (TMC) plays a crucial role in the overall sourcing and procurement of materials, equipment, subcontracts, and temporary facilities necessary for TMC construction projects and inventory management. This position is pivotal in ensuring that all procurement activities align with the company's commitment to safety, quality, and excellence. The Purchasing Manager will work closely with project leadership and the legal department to negotiate favorable terms regarding price, delivery, and credit for all purchases. This role requires a proactive approach to maintain a close working relationship with all TMC projects, ensuring timely acquisition of materials and services to meet project schedules. In this position, the Purchasing Manager will evaluate vendors and subcontractors based on their financial stability and performance ratings. The role involves negotiating all purchases and subcontracts to secure the best possible prices while ensuring that suppliers can deliver quality goods and services on time. The Purchasing Manager will also be responsible for interviewing sales representatives to expand TMC's sources of supply and compiling procurement procedures and policies in consultation with relevant departments. Coordination with the Estimating and Project Management teams is essential to ensure that purchase orders and subcontracts are awarded efficiently and that purchased items are delivered promptly. Additionally, the Purchasing Manager will evaluate inventory reorder levels to optimize purchasing strategies in relation to the company's cost of capital. Monthly reports will be prepared to review the status of purchasing commitments with the VP of Construction. The role requires a thorough review of contract plans and specifications for accuracy before requesting proposals, ensuring that all purchase orders and subcontracts are well-documented and complete. The Purchasing Manager will also expedite and track orders that are overdue or urgently needed, acting as a liaison between vendors, subcontractors, and the Accounts Payable Department to resolve any discrepancies in invoices and secure adjustments for material shortages or quality issues.

Responsibilities

• Maintain a close working relationship with all TMC projects to ensure the timely acquisition of materials and/or services.
• Evaluate all vendors and subcontractors for financial and performance ratings.
• Negotiate all purchases and subcontracts to achieve the lowest price while ensuring timely delivery without sacrificing quality.
• Interview sales representatives to broaden TMC's sources of supply.
• Compile and maintain the Company's procurement procedures and policies in consultation with all affected departments and/or work groups.
• Coordinate award of purchase orders and subcontracts with the Estimating and Project Management teams.
• Coordinate with Project Management to ensure prompt delivery of purchased items in accordance with the project schedule.
• Evaluate inventory reorder levels to determine the most economical purchasing of construction materials, supplies, and inventory.
• Prepare monthly reports and review status of purchasing commitments with the VP of Construction.
• Ensure that the purchasing process is simple, streamlined, and efficient.
• Review contract plans and specifications for contractual and technical accuracy prior to requesting proposals.
• Ensure that purchase orders and subcontracts are properly documented and complete.
• Expedite and track orders which are significantly overdue or urgently needed.
• Act as a liaison with vendors and/or subcontractors and the Accounts Payable Department.
• Investigate discrepancies in invoices, securing adjustments for material shortages, damaged material, or material of inferior quality.

Requirements

• Bachelor's degree in civil engineering, construction management, business, finance, or a related discipline.
• Eight (8) years of progressive experience in heavy civil construction involving procurement, project management, or estimating preferred.
• Leadership and management experience with responsibilities including strategic direction and planning.
• Advanced construction knowledge with a deep understanding of heavy civil construction plans, specifications, scopes, methods, and procedures.
• Familiarity with and understanding of supply chain processes, procurement best practices, and risk management.
• Solid judgment along with decision-making skills, strong drive, time management, and prioritization of project requirements in a fast-paced environment.
• Understanding and application of applicable laws and regulations related to procurement activities.
• Ability and skill for negotiation and networking, with the ability to deal tactfully and diplomatically with people inside and outside the organization.
• Excellent verbal and written communication skills with the ability to present to all levels of the organization.
• Demonstrated conflict-resolution skills and professional judgment.
• Aptitude and desire for corporate social responsibility, integrity in business practices, and ethical decision-making.
• Demonstrated leadership and the ability to think strategically.

Nice-to-haves

• Ability to adapt to different personalities and management styles.
• Team player with good interpersonal skills.
• Self-starter with strong organizational skills.

Benefits

• 401k Savings Plan with 25% Company Match
• Health/Vision/Dental Insurance
• Life/Disability Insurance
• Paid Vacation/Holidays
• FSA Voluntary Benefits
• Health Care Advocate
• Tuition Reimbursement
• Training Team Member Referral Program