Assistant Purchasing Manager

$77,979 - $110,000/Yr

City Of Boca Raton - Boca Raton, FL

Full-time - Mid Level

Boca Raton, FL

Executive, Legislative, and Other General Government Support

About the position

The Assistant Purchasing Manager (APM) plays a crucial role in supporting the procurement needs of the City of Boca Raton. This position involves advanced professional, administrative, and supervisory work, focusing on planning, managing, and coordinating procurement activities. The APM works independently under general supervision, ensuring compliance with procurement regulations and optimizing purchasing processes while providing essential support to the Purchasing Manager.

Responsibilities

• Plans, assigns, supervises and reviews the activities of purchasing division staff and manages contracting activities.
• Drafts, reviews, and assists the departments in contract management and contract negotiation.
• Develops, researches, and reviews specifications, terms and conditions, and related information.
• Develops, prepares, reviews, and processes requests for proposals (RFPs), bids, requests for quotations (RFQs), and requests for qualifications (RFQu).
• Assists departmental representatives regarding the development of project documents and contract negotiations.
• Reviews, analyzes, and evaluates proposal submittals, bids, and other responses.
• Interfaces with the City Attorney's Office, departments, vendors, and others regarding contracts and other documents.
• Processes requisitions, purchase agreements, and issues purchase orders.
• Conducts bid openings, pre-bids, and other procurement meetings in accordance with Sunshine Law.
• Acts as chairperson for selection committees and assists departments in contract negotiations.
• Researches and utilizes cooperative purchasing and intergovernmental contracts.
• Advises the purchasing staff, departments, and vendors on procurement policies and procedures.
• Ensures compliance with State, County, and City procurement regulations.
• Serves as acting manager of division in the absence of the Purchasing Manager.
• Negotiates, prepares, analyzes, and revises contracts in the best interest of the City.
• Develops training and standard operating procedures for the purchasing division staff.
• Keeps abreast of changes in policies, regulations, and directives to determine effect on overall operations.
• Handles unique and complex procurements and develops solutions to contractual problems.
• Develops plans for accomplishment of assigned functions to meet priorities and deadlines.
• Maintains assigned annual contracts for various services and commodities utilized by the City Departments.

Requirements

• A bachelor's degree from an accredited college or university in Public or Business Administration or a closely related field required.
• Five (5) years of experience in the public procurement of materials, equipment, and supplies; and the development and review of contracts required.
• Three (3) years of experience in procurement of construction, professional services, and complex projects is required.
• Certified Professional Public Buyer (CPPB) certification is required.
• Possession of a valid State of Florida Class 'E' driver's license.

Nice-to-haves

• Master's degree from an accredited college or university in Public or Business Administration or a closely related field.
• NIGP Certified Procurement Professional (NIGP-CPP) certification or equivalent professional certification preferred.
• Experience in procurement of information technology hardware and software preferred.
• Supervisory experience with training preferred.

Benefits

• Health insurance coverage
• Paid holidays
• Flexible scheduling
• Professional development opportunities