Assistant Registrar

Southwest Baptist University - Bolivar, MO

Full-time

Bolivar, MO

Educational Services

About the position

The Assistant Registrar plays a crucial role in the Office of the Registrar at Southwest Baptist University, responsible for enforcing academic policies and ensuring compliance with federal laws regarding student records confidentiality. This position also serves as a Designated School Official (DSO) for international students, providing essential support and guidance on visa maintenance and compliance.

Responsibilities

• Monitor, maintain, and process outgoing transcript requests from current students and alumni.
• Oversee course schedule procedures for all courses and terms, ensuring timely receipt from deans and divisions.
• Process course corrections and additions as needed.
• Enforce compliance with FERPA and other federal regulations regarding student records confidentiality.
• Maintain the Student and Exchange Visitor Information System (SEVIS) as the Designated School Official (DSO).
• Stay current with regulations affecting international students on F-1 visas and provide accurate visa maintenance information.
• Assist international students with petitions, applications, and issues related to F-1 visa status.
• Collaborate across departments to ensure effective service delivery to constituents.
• Assist the Registrar in developing policies for the Office of the Registrar and recommend operational improvements.
• Maintain the integrity of student files and course schedules, both active and inactive.
• Answer phone calls and greet visitors to the office, maintaining office operations in the absence of personnel.
• Monitor and print incoming electronic transcripts from various sources.
• Process transcript courses from Missouri colleges for incoming and current students.
• Initiate and process credit checks, drops, deferments, and address changes.
• Maintain and order office supplies, assist in graduation and diploma preparation.

Requirements

• Bachelor's degree in a related field or relevant experience in higher education.
• Ability to communicate effectively and cooperate with others.
• Ability to work independently and exhibit good time management skills.
• Ability to multitask and concentrate amid distractions.
• Ability to handle confidential information.

Nice-to-haves

• Master's degree in a related field.
• Two to five years' experience in a college setting.