Assistant Registrar

$65,000 - $75,000/Yr

Sarah Lawrence College - Bronxville, NY

Full-time - Mid Level

Bronxville, NY

Educational Services

About the position

The Assistant Registrar plays a crucial role in overseeing the curriculum process related to course offerings and class schedules at the college. Reporting directly to the Registrar & Director of Institutional Research, this position is responsible for managing the transfer credit process and ensuring the ethical management of student records. The Assistant Registrar collaborates closely with various academic departments to support curricular planning and maintain accurate student records, all while providing exceptional customer service to students and faculty.

Responsibilities

• Direct the curricular component of academic catalogue publication including maintenance of course submission form and collection/review of relevant curricular data
• Prepare reports for Curriculum Committee to review and establish upcoming academic year curriculum
• Manage the AirTable to produce the academic catalogue which includes course offering review, tracking of submissions, faculty website biographies, assign course numbers and publication
• Work with Marketing and Communications to update and publish the academic catalogue
• Maintain and disseminate the class schedule form to collect class meeting information from faculty
• Work with the Registrar to prepare class schedule for review and schedule classroom assignments
• Ensure complete and accurate maintenance of student academic records
• Operate with highest level of FERPA compliance and knowledge of higher education best practices
• Respond to individual DegreeVerify requests for student and alum verifications via the National Student Clearinghouse (NSC)
• Process individual change of enrollment status for students as sent by academic departments
• Work closely with Dean of Studies (undergraduate) and Graduate Studies (graduate) to ensure accurate student records and reporting especially program requirements, leaves of absence, probation/suspension, enrollment status, and other SIS-related matters
• Support the performing arts programs with department-level course registration and program requirements
• Work with admissions throughout the summer application process and initial transfer credit review
• Review transfer credit requests, evaluate official transcripts for transfer applicability, and apply transfer credits to student academic record
• Maintain current knowledge and trends and provide leadership surrounding transfer credit articulation
• Generate and provide ad hoc reports as requested to support curricular planning and other academic support needs
• Support operations of the Registrar's Office including taking phone calls, responding to emails, and assisting students and faculty in person
• Serve as back-up for processes such as official transcript requests, add/drop data entry, AP / IB credit data entry, etc.

Requirements

• Bachelor's degree from an accredited institution, master's degree preferred
• Three to five years of significant and relevant higher education experience
• Proficient in academic publication work including curriculum, editing, and catalogue software
• Comprehensive experience with student information systems and related reporting software
• Strong understanding of various Microsoft Office applications (Access, Excel, Outlook) to perform essential functions
• Familiar with directly related higher education best practices
• High degree of accuracy and excellent attention to detail
• Strong interpersonal and communication skills
• Prioritize competing projects and balance multiple deadlines
• Establish and maintain a collegial and professional rapport with campus stakeholders
• Strong sense of time management including independent and collaborative work
• Maintain strict confidentiality in accordance with FERPA and other laws/regulations
• Take initiative to thrive in a team-centered working environment
• Maintain working knowledge of higher education practices and professional development opportunities

Benefits

• Salary range of $65,000-$75,000
• Full-time position with potential for professional development opportunities