ASSISTANT RESEARCH ADMINISTRATOR, School of Public Health, Epidemiology

Boston University - Boston, MA

Full-time

Remote - Boston, MA

Educational Services

About the position

The Assistant Research Administrator (ARA) at the School of Public Health will provide essential financial and administrative support for a newly funded P01 grant, as well as assist the department's Research Administrators with pre- and post-award activities for various grants. This role involves managing budgets, financial monitoring, and ensuring compliance with university policies while supporting Principal Investigators and project coordinators in their research endeavors.

Responsibilities

• Provide financial and administrative management support for the P01 grant project, including budget review and development.
• Monitor financial expenses and projections related to the grant.
• Process travel and expenses for grant-related faculty and staff.
• Manage sub-award and procurement processes, including invoice management.
• Assist Principal Investigators and Project Coordinators with annual progress reports.
• Create and maintain documents outlining procedures and guidelines for financial and operational management of the grant.
• Support departmental Research Administrators with proposal and post-award documents, ensuring compliance with university policies.
• Process sub-award disbursements and review/edit biosketches and other support documents.
• Generate and upload monthly financial expense reports and update faculty grant portfolios.
• File and track grant proposals submitted and awarded, analyzing and resolving issues as needed.
• Provide general grant-related support to faculty members and work on special projects as required.
• Assist the Administrative Director with the semi-annual Personnel Activity Report (PAR) certification process.

Requirements

• High school diploma; associate's degree preferred.
• Minimum of 2-4 years of related experience.
• Previous experience in an academic environment is highly desirable.
• Excellent communication skills, both written and spoken.
• Intermediate computer skills including Excel, Word, Adobe Acrobat, PowerPoint, and databases.

Nice-to-haves

• Experience with pre/post award grant transaction work.
• Willingness to work in a fast-paced, deadline-driven environment.
• Familiarity with grant language, budgets, and timelines.
• Experience in the Electronic Grants Administration & Management System (EGrAMS).

Benefits

• Equal opportunity employer with consideration for all qualified applicants.
• In-person/on-premises role with occasional remote work opportunities.