Assistant Subcontract Administrator

Consigli Construction Co. - Hartford, CT

Full-time - Entry Level

Hartford, CT

Heavy and Civil Engineering Construction

About the position

The Assistant Project Manager (APM) at Consigli Construction Co., Inc. plays a crucial role in supporting the Senior Project Manager and/or Project Manager across various project aspects. This position involves overseeing the Project Engineer, managing document control, coordinating with subcontractors, and ensuring effective communication with design teams and owners. The APM is integral to project reporting, cost management, and the overall representation of Consigli throughout the project lifecycle.

Responsibilities

• Serve as a main point of contact for communication with Owners, OPMs, and Design Teams members.
• Coordinate and provide input during weekly meetings with subcontractors, design teams, and owner representatives to resolve field conflicts and drive resolution.
• Support project cost and change management process: prepare reports for review with other team members and present at both Owner and internal meetings.
• Assist in development of estimates and bid proposals for both lump sum and GMP projects.
• Oversight/Management of Project Engineer and associated responsibilities including document control, RFIs, submittals, material delivery tracking, and meeting minutes.
• Mentor: support, develop, and train supporting team members, including Project Engineers.
• Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations.
• Monitor executed subcontracts and insurance certificates; verify contracts and insurance are in place prior to commencing work.
• Coordinate with Project Scheduler to update and distribute project master schedule with input from Superintendent and project team.
• Assist the project Superintendent and other team members in the resolution of all critical issues, RFIs, etc. with a focus on quality, cost, and schedule; provide documentation as necessary.
• Take ownership of the closeout process: complete and implement project closeout checklist.
• Manage close-out documentation (as-builts, O&Ms, warranties, test reports, etc.) for submission to Design Team and Owner.
• Manage financial closeout process with subcontractors and Owner.
• Punch List: Upload and distribute the punch list through Procore to subcontractors.
• Assist with coordinating work completion as required and maintain an accurate log of items to be completed.
• Observations and Field Reports: work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly. Review Design Team field reports and work with required parties to resolve open items and drive to resolutions.
• Safety: perform regular safety walks with field and safety staff and record observations.

Requirements

• A bachelor's degree in engineering, Construction Management, or Architecture preferred.
• 3 - 5 years' experience within the construction industry in project management or similar role.
• OSHA 10 and OSHA-30 preferred.
• Proficiencies in cost management software (Timberline, Sage preferred), scheduling software (Primavera P6 preferred), and construction management software (Procore preferred).
• Strong communication skills.
• Ability to review, understand and support all change management processes.
• Strong initiative and problem-solving abilities.
• Ability to multi-task and self-prioritize.
• Motivated and driven.
• Ability to work in a team environment with a primary focus on collaboration.
• Excellent written and verbal presentation skills.