Assistant to CEO

About the position

The Assistant to the CEO will provide comprehensive administrative support to the CEO, ensuring efficient management of daily tasks and responsibilities. This role requires exceptional organizational skills, the ability to maintain confidentiality, and strong communication skills to facilitate smooth operations within a fast-paced environment.

Responsibilities

• Assist the CEO with daily tasks, including managing correspondence and organizing documents.
• Run errands and handle personal tasks for the CEO, such as shopping and managing pickups and drop-offs.
• Utilize Microsoft Word and Excel for document creation and data analysis.
• Provide excellent customer service through phone and email, addressing inquiries and resolving issues promptly.
• Prioritize workloads to ensure timely completion of tasks.
• Act as a liaison with clients, vendors, and organizations, maintaining professional relationships.
• Collaborate with the bookkeeper to ensure accurate financial records and assist with bookkeeping tasks.
• Log and process bills and expenses, ensuring proper documentation and timely payments.
• Handle receptionist tasks, including greeting visitors and managing office supplies.
• Work closely with colleagues across various departments to ensure smooth operations and effective communication.
• Manage and process orders efficiently, ensuring accuracy and timeliness.

Requirements

• High proficiency in typing, with a speed of at least 50 words per minute.
• Minimum of 2 years of relevant experience in an administrative or assistant role.
• Strong communication, organizational, and time management skills.
• Ability to maintain confidentiality and demonstrate professionalism in all interactions.
• Adaptability to handle various tasks and changing priorities.

Nice-to-haves

• Experience with Quickbooks and Ecommerce platforms (light training available for candidates without experience).

Benefits

• Flexible scheduling options for part-time and full-time work.
• Competitive pay ranging from $19 to $30 per hour.