Assistant to COO

$45,000 - $55,000/Yr

Quality Material Handling - Rancho Cucamonga, CA

Full-time

Rancho Cucamonga, CA

Merchant Wholesalers, Durable Goods

About the position

We are seeking a highly organized and proactive Assistant to provide comprehensive administrative support to our COO. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to handle multiple tasks efficiently.

Responsibilities

• Manage the COO's calendar, including scheduling meetings and appointments.
• Coordinate travel arrangements and prepare detailed itineraries.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Assist in preparing reports, presentations, and other business documents.
• Maintain confidentiality of sensitive information.
• Act as the first point of contact for the COO, providing excellent customer service.
• Transcribe meeting minutes and follow up on action items.
• Utilize software such as Outlook Calendar, DocuSign, Powerpoint for various tasks.
• Perform front desk duties as needed.

Requirements

• Proven experience as an Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to prioritize tasks and work under pressure.
• Familiarity with phone systems and etiquette.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance