Assistant to Director, Glassell School of Art

Museum Of Fine Arts, Houston - Houston, TX

Full-time - Entry Level

Houston, TX

501-1,000 employees

Museums, Historical Sites, and Similar Institutions

About the position

The Administrative Assistant to the Director at the Glassell School of Art plays a crucial role in supporting the Director and ensuring the smooth operation of the school. This position involves providing high-level administrative support, managing communications, organizing meetings, and coordinating events, all while fostering a productive environment that aligns with the school's mission of promoting artistic excellence and education.

Responsibilities

• Compose and manage correspondence, including drafting and editing documents for the Director.
• Provide comprehensive administrative support, including typing, record-keeping, and meeting preparation.
• Organize and compile annual performance reviews for the Director's assessment.
• Arrange travel for the Director and handle related receipts and expense documentation.
• Monitor and manage details and deadlines for projects associated with the Glassell School of Art.
• Coordinate with the MFAH Development Department for donor correspondence and acknowledgements.
• Take detailed notes during strategic meetings for the Director.
• Maintain the Director's calendar and manage incoming communications.
• Compile and prepare materials for the MFAH Annual Report.
• Develop presentations and media materials for the Director's use.
• Coordinate all aspects of the Glassell School Executive Committee activities.
• Participate in various internal committees and document meeting notes.
• Serve as the main point of contact for the Annual Glassell Benefit and Auction, overseeing event coordination.
• Assist with maintaining up-to-date information on spending and revenue for the Glassell School of Art.

Requirements

• Bachelor's degree in an appropriate field of study or equivalent experience.
• Two or more years of experience providing administrative support to executives.
• Strong writing and editing skills.
• Solid organizational and communication skills.
• Proficient in Microsoft Office and Adobe Creative Suite.
• Ability to maintain confidentiality and discretion.
• Exceptional computer skills and knowledge of social media.

Nice-to-haves

• Knowledge of or comfort with Photoshop or Adobe Creative Suite.
• Experience with general accounting/budgeting processes.

Benefits

• AD&D insurance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Dependent health insurance coverage
• Vision insurance
• Volunteer time off
• Life insurance
• Retirement plan