Assistant to Owner(Must have Dance/Cheer/Theater Experience)

5678 Dance - Pembroke Pines, FL

Part-time - Entry Level

Pembroke Pines, FL

Educational Services

About the position

The Assistant to the Owner at 5678 Dance Inc. plays a crucial role in supporting the owner with various day-to-day tasks and errands. This part-time position is designed for individuals who have a background in dance, cheer, or theater, as this experience will enhance their understanding of the company's operations and culture. The ideal candidate will be proactive, organized, and capable of managing multiple responsibilities simultaneously. They will be expected to maintain a high level of professionalism and confidentiality while assisting with administrative duties and personal tasks for the owner. In this role, the assistant will be responsible for managing schedules, coordinating appointments, and ensuring that the owner’s day runs smoothly. This includes handling communications, preparing documents, and utilizing Microsoft Office tools effectively. The assistant will also be tasked with organizing events and activities related to the dance and cheer programs, which requires a keen eye for detail and strong organizational skills. The ability to communicate effectively with clients, staff, and vendors is essential, as the assistant will often be the first point of contact for the owner’s business interactions. Overall, this position is ideal for someone who is passionate about the performing arts and is looking to gain valuable experience in a supportive role within a dynamic environment. The assistant will have the opportunity to learn about the operations of a dance studio while contributing to its success through their dedicated support.

Responsibilities

• Assist the owner with day-to-day tasks and errands.
• Manage the owner's schedule and appointments.
• Handle communications and correspondence on behalf of the owner.
• Prepare documents and reports using Microsoft Office tools.
• Organize events and activities related to the dance and cheer programs.
• Maintain confidentiality of sensitive information.
• Provide excellent customer service to clients and vendors.

Requirements

• Experience in dance, cheer, or theater is required.
• Strong writing skills for effective communication.
• Proficiency in Microsoft Office, particularly Word and Outlook.
• Administrative experience to manage tasks efficiently.
• Ability to multitask and prioritize responsibilities.
• Attention to detail and self-motivation.

Nice-to-haves

• Experience as a personal assistant is preferred.
• Familiarity with calendar management and scheduling tools.