Assistant to the Executive Vice President and CFO

New England College - Henniker, NH

Full-time

Henniker, NH

Educational Services

About the position

The Assistant to the Executive Vice President and CFO plays a crucial role in providing direct administrative support to the Executive Vice President (EVP) and Chief Financial Officer (CFO) within the Finance and Administration Division. This position is designed to assist the EVP in managing their daily responsibilities effectively, ensuring that critical priorities are addressed promptly. The assistant will help streamline the EVP's workload, allowing them to focus on strategic issues that are vital to the organization’s success. Key responsibilities include maintaining the EVP's calendar, organizing travel plans, and managing correspondence. The assistant will prepare and distribute meeting agendas and materials, take minutes during meetings, and support the EVP with special projects that may involve research, data gathering, and preparing executive summaries. Additionally, the assistant will assist with budget requests and documentation, ensuring compliance with federal, state, and regional regulatory reporting requirements. This role also involves coordinating the annual audits and managing vendor scheduling to optimize resource use. Handling confidential matters with discretion is essential, as the assistant will interact with various departments within the Finance and Administration division and across the college. The position requires a high level of professionalism and the ability to anticipate the needs of the EVP, making it a pivotal support role within the organization.

Responsibilities

• Provide direct administrative support to the Executive Vice President, including maintaining the EVP's calendar and schedule.
• Organize travel plans for the Executive Vice President.
• Open, sort, and prioritize incoming mail for the Executive Vice President.
• File documents, answer phone calls, and generate letters/memos as needed.
• Prepare and distribute meeting agendas and materials, including taking minutes for meetings.
• Support the Executive Vice President with special projects, including gathering background information and preparing reports.
• Assist with budget requests, allocations, and documentation.
• Coordinate submissions of data and materials for compliance with regulatory reporting requirements.
• Assist in the coordination of annual audits, including A-133 and 403(b) audits.
• Schedule outside vendor work to ensure efficient resource use.
• Handle confidential matters for the Executive Vice President as requested.

Requirements

• Bachelor's degree in Business Administration, Writing, or a related field required.
• 3-5 years of relevant clerical and administrative experience in an administrative assistant role.
• Experience in administrative and personnel management, strategic data management, project planning, and budget management.
• Ability to handle multiple priorities and meet strict deadlines.
• Strong written and verbal communication skills, along with excellent organizational skills and attention to detail.
• High level of proficiency with Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
• Familiarity with Banner database or similar database program is desired.

Nice-to-haves

• Familiarity with Banner database or similar database program.