Creative Artists Agency - Los Angeles, CA
posted about 1 month ago
Creative Artists Agency (CAA) is seeking an Assistant to the Global Operations Chief of Staff to provide high-level administrative support. This role is crucial in managing the Chief of Staff's complex calendar, coordinating meetings, handling expense reports, and supporting various special projects and daily operations. The ideal candidate will be organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. A high degree of trust, discretion, and confidentiality is required, making this position suitable for someone with a keen interest in processes, procedures, strategy, and operations, as well as comfort with technology and productivity tools. In this role, you will coordinate and manage the Chief of Staff's calendar, ensuring that all meetings and appointments with internal and external stakeholders are scheduled efficiently. You will also be responsible for anticipating and resolving scheduling conflicts, ensuring the Chief of Staff is well-prepared for all engagements. Additionally, you will arrange domestic and international travel, including flights, accommodations, and ground transportation, while preparing and submitting accurate expense reports in compliance with company policies. As a liaison between the Chief of Staff and other departments, you will ensure smooth communication across the organization. This includes coordinating cross-functional meetings, preparing agendas, and following up on action items as necessary. You will also support the Chief of Staff in executing special projects and initiatives aimed at enhancing the effectiveness and efficiency of the Global Operations group, planning and coordinating internal events, off-sites, and team-building activities that align with company goals and objectives. Furthermore, you will assist in organizing group-wide initiatives that foster collaboration and drive performance, preparing PowerPoint decks and presentations for special projects, executive updates, and team-wide communications, while tracking and reporting progress on key objectives. This position is based out of our Los Angeles office and offers a competitive hourly rate, along with eligibility for benefits and discretionary bonuses. CAA is committed to a policy of Equal Employment Opportunity and values diversity in its workforce.