About the position
The Associate Admin Assistant position at Pepsi Beverages Company plays a crucial role in supporting the administrative functions at the Harrisburg location. This role is designed to enhance the efficiency of operations by providing comprehensive administrative support. The successful candidate will be responsible for managing various administrative tasks that contribute to the overall success of the organization. This includes responding to or creating Accounts Receivable cases via SAP, organizing and maintaining accurate records in both electronic and hard copy formats, and distributing AR reports on a weekly basis. The position requires a proactive approach to monitoring emails and phone calls, ensuring quick and accurate follow-up to inquiries. In addition to these core responsibilities, the Associate Admin Assistant will adhere to Control and Compliance guidelines across all business areas. The role also involves assisting the Settlement Admin and acting as a backup during vacations. The candidate will be expected to provide information to incoming callers or direct them to the appropriate personnel for assistance. Another key aspect of the job is processing area location donations and maintaining updated files through the Donation SharePoint site. The candidate will also be responsible for maintaining accurate and organized document archiving in compliance with PepsiCo's Document Record Retention policy. Furthermore, the Associate Admin Assistant will have the opportunity to work on special projects as necessary, which may include stakeholder engagement and participation in cultural committees.
Responsibilities
- Respond to or Create Accounts Receivable cases via SAP
- Organize and maintain accurate records, both electronically and hard copy
- Distribute AR reports weekly
- Monitor emails and phone calls, providing quick and accurate follow up
- Adhere to Control and Compliance guidelines in all areas of business
- Assist Settlement Admin and act as back up for vacation
- Provide information to incoming callers or direct to someone to assist
- Processing area location donations and maintaining updated files via Donation Sharepoint site
- Maintain accurate and organized document archiving while executing PepsiCo Document Record Retention policy concerning all required administrative processes supported
- Work on special projects as necessary (stakeholder engagement, cultural committee, etc)
Requirements
- 2+ years' experience Admin Support
- Strong team player / assist others and take on projects
- Great customer service and phone etiquette
- Detailed knowledge and experience in Microsoft Outlook, Word, Teams, and Excel
- Aptitude to work with minimal supervision
- Experience in prioritizing work and multi-tasking, with a strong sense of urgency
- Outstanding organization, time management, and communication skills
- Ability to lift to 50 pounds, work while standing and complete repetitive lift & bend actions
Benefits
- Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
- Comprehensive benefits package including Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts
- Employee Assistance Program (EAP)
- Insurance (Accident, Group Legal, Life)
- Defined Contribution Retirement Plan
