Associate Administrative Assistant

About the position

Wells Fargo is seeking an Administrative Assistant to provide administrative and secretarial support for senior level executives within the Portfolio Execution department. This role involves performing routine administrative tasks, improving work processes, and interacting with both internal and external clients.

Responsibilities

• Support Administrative Assistants or leaders by performing routine administrative tasks
• Identify ways to improve individual work processes within established administrative procedures
• Perform routine administrative tasks, including scheduling appointments, making travel arrangements, distributing mail, producing routine documents and reports, using word processing and spreadsheet software, performing routine data entry operations, answering and directing phone calls, and taking messages as needed
• Receive direction from administrative assistants, supervisors, or leaders
• Escalate questions and issues to more experienced individuals
• Interact with immediate Administrative Assistants team on basic information, as well as internal and external clients

Requirements

• 6+ months of Administrative Support experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Nice-to-haves

• Financial services industry experience
• Experience supporting senior level leaders/executives with resource management, national reporting, scheduling, agenda maintenance, and communication support
• Ability to work in a fast-paced deadline driven environment
• Excellent verbal, written, and interpersonal communication skills
• Strong attention to detail and accuracy skills
• Strong organizational, multi-tasking, and prioritizing skills
• Ability to answer and manage multiple phone lines
• Advanced Microsoft Office (Word, Excel, Outlook and PowerPoint) skills
• Ability to act as a proxy for advanced functions such as expense authorization, travel arrangement, and system approval
• Experience with coordinating team meetings and work events for staff and senior executives
• Experience with employee onboarding, staff management, and hiring strategy
• Experience with office management functions such as ordering supplies, working with external vendors, and expense tracking

Benefits

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement