Associate Analyst, FP&A

Vitamin Shoppe Industries - Secaucus, NJ

Full-time

Secaucus, NJ

Merchant Wholesalers, Nondurable Goods

About the position

The Associate Analyst, FP&A is primarily responsible for the coordination and management of the invoice process for the Information Technology (IT) and Marketing teams in addition to processing merchandise vendor invoices. This entails creating requisitions / purchase orders to receiving invoices and submit for processing. Individual will support multiple areas of the organization and must have the ability to multi-task and shift workday needs as required to support the FP&A and Accounts Payable teams. Expectation that the job will be allocated as 75% FP&A and 25% AP Invoice Processing. Individual will need to be comfortable in being trained and then proficient in multiple systems needed to perform tasks (eRequester, JDA, MAS 500, Planful Consolidation Software).

Responsibilities

• Create and track requisitions and purchase orders related to IT / Marketing departments to ensure invoice payments occur on time and are properly authorized based on established governance processes.
• Partner with the appropriate business partners and as necessary, the Senior Accountants in the General Accounting team on proper G/L coding of requisitions.
• Monitor IT / Marketing emails or departmental drives for invoices needing to be processed against open purchase orders with guidance from Senior Accountants.
• Assist the Senior Accountants in ensuring outstanding purchase orders are closed when obligations are satisfied.
• Act as liaison with vendors to manage billing payment issues; including research of missing payments; answer all vendor inquiries via phone and email in a timely manner.
• Set-up new vendors as needed and update/maintain vendor information in eRequester system.
• Reconcile statements and process invoices for designated vendors within JDA system.
• Process credit/debit memos for designated vendors.
• Process DC credits for the department.
• Research vendor statements and discrepancies.
• Follow-up with vendors and VSI departments for resolution.
• Participate in ad hoc projects.

Requirements

• High School Diploma or equivalent combination of experience and instruction.
• 3 - 5 years of accounts payable practices or finance support experience.
• Knowledge of accounts payable practices and / or accounting and finance support.
• Good communication skills.
• Fast learner.
• Accurate attention to detail.
• Knowledge of basic accounting principles.
• Excellent organizational skills.
• Ability to organize daily and weekly calendar to multi-task AP and FP&A deadlines.
• General office skills, including functioning in multiple systems.
• Ability to work in a team environment.
• Professional demeanor to handle Microsoft Teams calls.
• Proficient in Microsoft Word, Excel and Teams.