Associate Athletic Director for Administration

$80,000 - $92,500/Yr

Saint Mary's College Of California - Moraga, CA

Full-time - Mid Level

Moraga, CA

Educational Services

About the position

The Associate Athletic Director for Administration at Saint Mary's College of California is responsible for overseeing all administrative support for the Vice President of Intercollegiate Athletics and managing a staff of over 80 individuals. This role involves handling sensitive documents, facilitating human resources processes, and ensuring smooth operations within the Athletic Department. The position requires strong organizational and communication skills, as well as the ability to work collaboratively with various departments and stakeholders.

Responsibilities

• Develop, manage, and oversee all administrative support for the Vice President of Intercollegiate Athletics.
• Manage and facilitate sensitive and confidential documents and processes, including game contracts and personnel files.
• Update the Athletic Department Policy and Procedure Manual.
• Oversee all athletic personnel processes for human resources within the Athletic Department.
• Create, manage, and facilitate sensitive documents and contracts for the VP of Intercollegiate Athletics and other areas in the Athletic Department.
• Communicate daily with various athletic departments to ensure smooth operations during competitions.
• Support the Deputy AD for External Relations in overseeing summer camp staff and operations.
• Organize and facilitate athletic staff and coach meetings and functions, both onsite and offsite.
• Handle summer camp hiring processes, including communication with over 150 workers regarding HR paperwork and compliance training.

Requirements

• Bachelor's degree in a relevant field.
• Three to five years of administrative experience in Athletics.
• Proficiency with word processing and presentation software.
• Strong interpersonal skills to interact with coaches, administrators, staff, donors, and media.
• Excellent oral and written communication skills.
• Ability to maintain confidentiality and use discretion.
• Strong organizational skills to manage multiple tasks and priorities.
• Ability to work independently.

Nice-to-haves

• Experience with NCAA regulations and compliance processes.
• Familiarity with human resources practices in an athletic context.

Benefits

• Flexible holiday, weekend, and night work options.