Associate Athletic Director

National Collegiate Athletic Association - College Station, TX

Full-time - Mid Level

College Station, TX

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About the position

The Associate Athletics Director is responsible for overseeing the daily operations of the Athletic Internal Operations Office, ensuring its growth and efficiency as a service to the Athletic Department. This role includes managing financial matters and reporting for the department, as well as supervising staff and coordinating compliance with NCAA regulations.

Responsibilities

• Manage the creation of monthly financial reports and reconciliations for all Athletic Department accounts.
• Review and approve monthly and annual financial reports and distribute them to relevant stakeholders.
• Compile financial data for submission to the US Department of Education as required by the Equity in Athletics Disclosure Act and Title IX.
• Oversee the compilation of financial data for NCAA submissions and manage external audits.
• Review and approve Deferred Revenue and Prepaid Expenses to ensure accurate financial reporting.
• Coordinate bonded indebtedness schedules with the University Fiscal Office and System Financial Office.
• Reconcile athletics temporary working fund monthly using Quicken software.
• Supervise the day-to-day operations of the Athletic Internal Operations Office and ensure essential financial duties are completed.
• Oversee all activity and updates in Tableau, maintaining dashboards for financial statements and metrics.
• Conduct bi-annual budget meetings with department heads to ensure budgets are on target and mitigate expenses when necessary.
• Track expenses for facility renovations, construction projects, or coaching staff transitions.
• Maintain familiarity with NCAA, Conference, and University rules and regulations, ensuring compliance among student-athletes.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Five years of athletic administration experience.
• Cash and Accrual Basis Accounting skills.
• Strong customer service and communication skills.
• Ability to work independently and collaboratively in a team environment.

Nice-to-haves

• MBA Degree
• Three years of athletic administration experience, including managing athletic programs, budgeting, event coordination, compliance, and team management.
• Three years of public or private accounting experience, including financial reporting, auditing, and budget management.
• Experience using TAMU systems and processes: FAMIS, Aggiebuy, Concur, IPayment.
• Applications experience: Laserfiche, Excel, Word, Access.
• Knowledge of NCAA and SEC Conference rules and regulations and Texas A&M System Policies and Procedures.
• Strong interpersonal communication skills.
• Ability to gather and interpret data.
• Demonstrated ability to manage, lead, and evaluate other staff members.

Benefits

• Compensation commensurate with experience.