Associate Counsel and Contract Administrator

$85,020 - $85,020/Yr

State of Indiana - Indianapolis, IN

Full-time - Mid Level

Remote - Indianapolis, IN

Executive, Legislative, and Other General Government Support

About the position

The Associate Counsel & Contract Administrator for the State of Indiana is responsible for managing contracts and ensuring compliance across various departments within the Indiana Department of Revenue. This role requires a strong understanding of state contracting practices and the ability to communicate complex legal information effectively to non-attorneys. The position involves administering various legal agreements, maintaining records for audits, and providing legal counsel on contract-related issues.

Responsibilities

• Administer contracts, leases, memorandums of understanding/agreement, data sharing agreements, settlements, non-disclosure and confidentiality agreements, and other necessary agreements.
• Establish and maintain records and make them available for audit.
• Ensure contracts are valid and that contractors, vendors, and other parties are meeting terms and conditions.
• Document and inform the Indiana Department of Administration and State Budget Agency if a contractor, vendor, or other relevant parties fails to comply with the terms and conditions of an award.
• Implement risk management safeguards in conjunction with the Compliance and Ethics Department.
• Provide legal counsel to DOR on all aspects of contract administration and compliance.
• Resolve issues related to contract administration and compliance.
• Prepare legal documentation, including cure notices and termination notices.
• Maintain a database or ensure items are placed in preexisting database areas.
• Examine the legality of existing DOR policies and rules.
• Assist with reviewing policies and proposed legislation.
• Review and monitor updated laws (federal, state, and other states) related to contracts or other legal agreements.
• Participate in implementing legislation related to contract compliance or related efforts.
• Analyze and recommend potential policies/laws.
• Evaluate the outcomes of existing policies/laws.
• Compose complex correspondence, research memos, and reports to assist leadership with decisions and directions.
• Evaluate and recommend changes that improve the operations of the Legal Services team, Legal Division, and DOR.

Requirements

• Doctorate of Jurisprudence from an accredited institution
• Licensed to practice law in the state of Indiana
• 5 years of experience in a relevant field
• Extensive knowledge of legal resources and research procedures
• Broad knowledge of legal concepts and contracting laws
• Excellent organizational skills and attention to detail in the preparation, review, and editing of documents
• Strong communication, verbal, and writing skills
• Knowledge and ability to use MS Outlook, Word, PowerPoint, Excel, SharePoint, Adobe Acrobat, Westlaw, and TEAMS
• Familiar with the Indiana Code of Ethics

Nice-to-haves

• Knowledge of Indiana State Government and contracting law is preferred

Benefits

• Free parking
• Health savings account
• 457(b)
• Paid holidays
• Health insurance
• Dental insurance
• Tuition reimbursement
• Pension plan
• Employee assistance program
• Vision insurance
• 401(k) matching
• Loan forgiveness
• Life insurance
• Referral program