Associate Counsel and Contract Administrator

$85,020 - $85,020/Yr

State of Indiana - Indianapolis, IN

Full-time - Mid Level

Remote - Indianapolis, IN

501-1,000 employees

Executive, Legislative, and Other General Government Support

About the position

The Associate Counsel and Contract Administrator serves as the primary administrator for contracting and compliance within the Indiana Department of Revenue. This role involves providing legal counsel on contract administration, ensuring compliance with state contracting practices, and maintaining accurate records for audit purposes. The position requires strong communication skills to relay complex legal information to non-attorneys and involves a variety of legal documentation and policy evaluation tasks.

Responsibilities

• Administer contracts, leases, memorandums of understanding/agreement, data sharing agreements, settlements, non-disclosure and confidentiality agreements, and other necessary agreements.
• Establish and maintain records and make them available for audit.
• Ensure contracts are valid and that contractors, vendors, and other parties are meeting terms and conditions.
• Document and inform the Indiana Department of Administration and State Budget Agency if a contractor, vendor, or other relevant parties fails to comply with the terms and conditions of an award.
• Implement risk management safeguards in conjunction with the Compliance and Ethics Department.
• Provide legal counsel to DOR on all aspects of contract administration and compliance.
• Resolve issues related to contract administration and compliance.
• Prepare legal documentation, including cure notices and termination notices.
• Maintain a database or ensure items are placed in preexisting database areas.
• Examine the legality of existing DOR policies and rules.
• Assist with reviewing policies and proposed legislation.
• Review and monitor updated laws (federal, state, and other states) related to contracts or other legal agreements.
• Participate in implementing legislation related to contract compliance or related efforts.
• Analyze and recommend potential policies/laws.
• Evaluate the outcomes of existing policies/laws.
• Compose complex correspondence, research memos, and reports to assist leadership with decisions and directions.
• Evaluate and recommend changes that improve the operations of the Legal Services team, Legal Division, and DOR.

Requirements

• Doctorate of Jurisprudence from an accredited institution plus 5 years of experience.
• Licensed to practice law in the state of Indiana.
• Holds a license in good standing with the Indiana Bar Association.
• Extensive knowledge of legal resources and research procedures.
• Broad knowledge of legal concepts and contracting laws.
• Excellent organizational skills and attention to detail in the preparation, review, and editing of documents.
• Knowledge and ability to use MS Outlook, Word, PowerPoint, Excel, SharePoint, Adobe Acrobat, Westlaw, and TEAMS.
• Strong communication, verbal, and writing skills.
• Takes initiative when given an assignment.
• Familiar with the Indiana Code of Ethics.
• Able to meet established deadlines.
• Able to coordinate with others in the timely completion of projects/tasks.
• Performs work accurately and in a timely and effective manner.
• Exercises a high degree of care when dealing with discretionary and confidential information.

Nice-to-haves

• Knowledge of Indiana State Government and contracting law is preferred.

Benefits

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid new parent leave, Up to 15 hours of paid community service leave, Combined 180 hours of paid vacation, personal, and sick leave time off, 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access