Associate Director, Business and Contract Operations

$90,000 - $110,000/Yr

Northern Va Community College

Part-time - Mid Level

Educational Services

About the position

The Associate Director of Business and Contract Operations at Northern VA Community College is a pivotal role responsible for overseeing the planning and leasing of space, along with managing associated timelines and logistics. This position plays a crucial role in leading the review of operational policies and processes within the Material Management department. The Associate Director will act as a liaison between central management and campus departments, facilitating communication and support for various services offered through the VCCS Shared Services Center. In this role, the Associate Director will provide direct support to the Director of Material Management, managing hiring, training, process management, and ensuring policy compliance related to procurement, contracts, sourcing, and lease management. The position will also address escalated concerns from the college community, maintain compliance in procurement, and provide end-user training. Additionally, the Associate Director will assist the Director with strategic planning, development, and execution of initiatives aimed at improving customer service and operational efficiency. The Associate Director will be responsible for developing, analyzing, and monitoring metrics for program success, serving on college and system-wide committees, and ensuring effective communication and collaboration among stakeholders. This role may also require serving as a backup for the Director of Material Management when necessary, and performing other duties as assigned, including assisting the agency or state government in emergencies.

Responsibilities

• Oversee the planning and leasing of space and associated timelines and logistics.
• Lead the review of operational policies and processes within the Material Management department.
• Act as a liaison between the college community and the shared services center to address escalated concerns.
• Manage hiring, training, process management, and policy compliance related to procurement, contracts, sourcing, and lease management.
• Assist the Director of Material Management with strategic planning, development, and execution.
• Develop, analyze, and monitor metrics for program success.
• Develop strategies to improve customer service.
• Serve on college and system-wide committees.
• Ensure communication, coordination, and collaboration among stakeholders.
• Serve as backup for the Director of Material Management as needed.

Requirements

• Leadership experience in finance, operations, business management, or procurement related field.
• Experience performing contract and/or budget management.
• Previous supervisory experience.
• Experience in purchasing, facilities management, business enterprises, and/or budget sector.
• Experience in operations management.
• Experience providing training to end users.

Nice-to-haves

• Experience utilizing PeopleSoft SIS, AIS, and HRMS, including utilization of query functions.
• Experience working in the Virginia Procurement System (eVA), performing procurement and receiving functions and generating reports.
• Experience in senior level program administration.
• Supervisory experience in a higher education environment.
• Experience in administrative support, customer service management, process improvement, and/or data analysis.
• Experience developing training for end users.
• Experience in Lease Management.