Associate Director of Administrative Operations, Title III

Morgan State University - Baltimore, MD

Full-time - Mid Level

Baltimore, MD

Educational Services

About the position

The Associate Director of Administrative Operations for Title III at Morgan State University plays a crucial role in supporting the Title III Director in the management of various activities associated with the Title III programs. This position is responsible for overseeing the day-to-day operations of Title III activities, ensuring that all operations align with the stipulations set forth by the Department of Education and the policies of the University. The Associate Director will manage and monitor budgets related to HBCU Part-B, HBGI, and HBCU Part-F activities, ensuring that all expenditures are appropriate and compliant with federal, state, and institutional regulations. In addition to budget management, the Associate Director will collaborate with various University departments to facilitate the effective institutionalization of grant activities. This includes working closely with DRED offices, Sponsored Programs, and Restricted Funds to ensure that all activities are executed efficiently and in accordance with grant requirements. The role also involves validating proposed expenditures, monitoring fund spending, and regularly reconciling activities to ensure compliance with all regulations. The Associate Director will be tasked with preparing and submitting timely reports to funding agencies, documenting program activities, outcomes, and impacts. This includes assisting the Director in the preparation and monitoring of both fiscal and technical reports for the University and the U.S. Department of Education. Furthermore, the Associate Director will participate in program evaluation efforts, collecting and analyzing data to assess program performance, identify trends, and make data-driven recommendations for continuous improvement. Other related duties may be assigned as necessary.

Responsibilities

• Assist the Title III Director in the day-to-day management of all Title III Activities.
• Manage and monitor HBCU Part-B, HBGI, and HBCU Part-F activity budgets in accordance with Department of Education stipulations and University policy.
• Collaborate with University counterparts to ensure optimal institutionalization of grant activities.
• Validate all proposed expenditures for appropriateness, monitor the spending of the funds, and reconcile activities on a regular basis to determine compliance.
• Ensure compliance with federal, state, and institutional regulations governing Title III programs, including reporting requirements and audit procedures.
• Prepare and submit timely and accurate reports to funding agencies and other relevant entities, documenting program activities, outcomes, and impact.
• Assist the Director with the preparation and monitoring of fiscal and technical reports for both the University and the U.S. Department of Education.
• Participate in program evaluation efforts, collecting and analyzing data to assess program performance, identify trends, and make data-driven recommendations for continuous improvement.
• Perform related duties as may be required.

Requirements

• Bachelor's degree in higher education administration, business administration, public administration, or a related field.
• Three to five years of progressive experience in higher education administration, with a focus on grant management, program operations, or related areas.
• Demonstrated knowledge of federal regulations and compliance requirements related to grants.
• Strong leadership, communication, and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
• Excellent organizational and analytical abilities, with a keen attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and experience with grant management software.