Associate Director of Procurement Operations

Montclair State University - Montclair, NJ

Full-time - Mid Level

Montclair, NJ

Educational Services

About the position

The Associate Director of Procurement Operations at Montclair State University plays a crucial managerial role in overseeing the procurement process for goods and services. Reporting to the Assistant Vice President of Procurement Services, this position involves supervising the procurement staff, developing procurement policies, and ensuring compliance with regulations. The role emphasizes quality service, stakeholder engagement, and the promotion of supplier diversity and sustainability initiatives.

Responsibilities

• Provide quality service and advice to academic departments and administrative offices.
• Engage with stakeholders and University departments to convey policies and improve service.
• Develop and recommend purchasing office policies and procedures.
• Ensure procurement policies encourage supplier diversity and sustainability.
• Manage the requisition to purchase order process, ensuring compliance with policies.
• Conduct audits of purchase orders for compliance with procurement policies.
• Determine appropriate methods of goods and services procurement.
• Manage administrative operations of the Procurement Services Department.
• Supervise the Procurement staff, conducting performance evaluations and coaching.
• Identify training needs for staff and oversee training programs.
• Direct management of all Board of Trustees resolutions.
• Oversee complex solicitations for goods and services as needed.
• Manage the University-wide purchasing card program.
• Coordinate contracting between University departments and the Procurement Services Department.
• Oversee procurement technology and related processes.
• Address supplier concerns and public relations activities related to procurement.
• Maintain knowledge of internal, state, and federal procurement regulations.
• Perform spend analysis for assigned commodities.
• Assist in preparing reports and approval requests.

Requirements

• Bachelor's degree from an accredited college or university.
• Minimum 4 years of experience with the procurement process in a large organization.
• Supervisory experience.
• Knowledge of procurement of goods and services.
• Commitment to continuous improvement principles.
• Strong technology skills and analytical capabilities.
• Ability to work independently and collaboratively.

Nice-to-haves

• Master's degree from an accredited university.
• Minimum 6 years of procurement experience with 3 years supervisory experience.
• Experience in a New Jersey public entity.
• Familiarity with New Jersey procurement statutes and regulations.
• Experience with Workday, the University's ERP system.
• Excellent written, oral, and interpersonal communication skills.

Benefits

• Competitive salary range of $128K - $163K per year.
• Comprehensive health insurance coverage.
• Retirement savings plan options.
• Professional development opportunities.
• Support for continuous education.