Associate Director, Payroll Services

Embry-Riddle Aeronautical University - Daytona Beach, FL

Full-time - Mid Level

Daytona Beach, FL

Educational Services

About the position

The Associate Director, Payroll Services, is responsible for the production and timely delivery of three payrolls (approximately 7,750 Form W-2s) (faculty/staff biweekly payroll, student biweekly payroll, and international monthly payroll) in accordance with University policies and procedures, instructor pilot union contract (Daytona Beach campus) and other applicable state and federal laws and regulations. The Associate Director assures proper tax treatment, accounting, and disposition of withholdings, such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, etc. The Associate Director works closely with Human Resources, Student Employment, IT Support Services, Accounts Payable, Office of Sponsored Research Administration, Budget Office, and other University departments, as well as state agencies, TIAA, Internal Revenue Service, Social Security Administration, and other recipients of payroll deductions. The Associate Director works directly with the Director, Payroll Services, to continuously improve processes and procedures to ensure accurate and timely payment, to comply with government regulations and University policies, and to provide exceptional customer service.

Responsibilities

• Plan, manage, and oversee the daily functions, operations, and activities of the Payroll Services Department for proper payment of wages and salaries by supervising the preparation of three payrolls (ERAU Inc., ERAU Europe and ERAU Asia).
• Assure Workday HCM/Payroll is working as intended and in compliance with federal, multi-state, and local laws, rules, and regulations by designing, documenting and maintaining appropriate processes and internal controls.
• Monitor the database for system integrity including solving problems by contacting the action line, testing solutions, implementing payroll upgrades, researching payroll capabilities, and developing more efficient ways of systems utilization.
• Reconcile and/or prepare periodic reports on retirement, Old Age Survivor and Disability Insurance (OASDI), federal withholdings, multi-state withholdings, unemployment compensation, garnishment disbursements, and other related reports.
• Address audit compliance requirements - internal, external, retirement, Workers' Comp, and various state requirements.
• Provide functional and technical time and payroll expertise and oversight in implementing industry best practices.
• Perform tax research and analysis of tax laws and regulations regarding payroll and compensation taxes both in the United States and internationally.
• Oversee quarterly and year-end tax filing processes and ERAU Inc. and ERAU Asia Form 990, Part VII and Schedule J.
• Manage the maintenance of accurate payroll records according to document retention regulations.

Requirements

• Bachelor's degree with an area of concentration of accounting, finance, business or related field.
• At least 5 years of payroll experience.
• Certified Payroll Professional Certification desired.
• Workday Pro Certification preferred.
• Minimum of five years of work-related experience leading the payroll function or an equivalent combination of education, training and experience.
• Demonstrated success supervising payroll staff.
• Expertise managing complex employee pay, payroll processes, and technical issues.
• Knowledge of international, federal, state and local tax regulations.
• Experience managing system interfaces and account reconciliations.
• Experience successfully completing audits from the federal and state level.
• Demonstrated commitment to working within a diverse environment.
• Exemplary customer service skills.
• Strong business acumen with an understanding of the connection between mission and operational and fiscal drivers.
• Ability to navigate sensitive and highly confidential situations involving payroll.
• Excellent attention to details, analytical skills and communication skills.

Nice-to-haves

• Experience in Workday Payroll and Time Tracking and ADP is highly desirable.
• Payroll experience in a higher education setting preferred.
• Knowledge of state and federal tax law and regulations.
• Understanding of generally accepted accounting principles.

Benefits

• Medical, dental and vision benefits for employees working more than 30 hours a week.
• Retirement plan with immediate vesting that includes a 6% gift and up to 4% match.
• Free tuition for employees and their immediate family members.
• Generous personal leave program.