Associate Executive Assistant

Inductotherm Corp. - Westampton Township, NJ

Full-time

Westampton Township, NJ

Machinery Manufacturing

About the position

The Administrative Assistant will support the Managing Directors of Sales by performing a variety of administrative tasks, including calendar management, data collection, market analysis, and event planning. This role requires a self-motivated professional with a passion for service and the ability to handle confidential matters with discretion.

Responsibilities

• Perform advanced, diversified and confidential secretarial and administrative duties.
• Manage executive's calendar and schedule appointments.
• Prepare memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitor compliance.
• Arrange programs, events, or conferences including catering, issuing information, coordinating agenda and speakers, and controlling event budget.
• Maintain complex spreadsheets for sales application, quote activity, market analysis, and costing.
• Manage database to include inputting data, running queries, creating reports in Microsoft Access.
• Create sales presentations in PowerPoint.
• Conduct weekly, monthly, quarterly and annual reporting for Sales and Marketing metrics along with data analytic support.
• Manage special projects.
• Maintain documentation on export compliance, terms and conditions, contracts and agreements.
• Process expense reports and payment requests.
• Attend meetings, take minutes and disseminate, track action items and assist executives with accountability matrix.

Requirements

• Associate's degree or equivalent.
• Minimum five (5) years office experience as an Administrative Assistant.
• High level of proficiency with Outlook, Excel, Access and PowerPoint is a must.
• Excellent communication skills; verbal and written.
• Ability to work independently with minimal supervision.
• Ability to handle high-level, confidential matters with sensitivity, discretion and diplomacy.

Nice-to-haves

• Experience with SharePoint, Sales and CRM software a plus.
• Familiar with foreign languages, a plus.

Benefits

• Monthly Incentive Bonus
• Profit Sharing Plan
• Health/Dental/Vision within 30 days
• Tuition Assistance
• And Many More!