Associate Executive Specialist - Total Rewards

About the position

Wells Fargo is seeking an Associate Executive Specialist to provide high-level administrative support to multiple leaders in the Total Rewards division of the Human Resources Department. This role involves managing confidential information, supporting various projects, and ensuring smooth operations within a fast-paced environment.

Responsibilities

• Provide a high level of professional support including executive level administrative work and ongoing ad-hoc project initiatives.
• Perform heavy calendaring, complex travel planning, document creation and editing, and prepare expense report submissions for multiple leaders.
• Support projects and cross-departmental initiatives.
• Assist with budget planning and compile statistical data for financial planning.
• Act as an information source on group and company policies.
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals.
• Interact with external customers, vendors, and current and future employees as needed.

Requirements

• 6+ months of Executive Administration experience, or equivalent demonstrated through work experience, training, military experience, or education.

Nice-to-haves

• Previous administrative assisting experience within a global financial services or similar organization.
• Comfort with overseeing and managing multiple calendars across various time zones.
• Ability to thrive in a fast-paced environment with minimal oversight.
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Ability to manage competing priorities, specifically as it relates to calendar management.
• Experience dissecting complex spreadsheets and using pivot tables to extract data and present it via PowerPoint.
• Tact and good judgement with confidential information and proven experience interacting with executive leadership.
• Experience with SharePoint.
• Excellent verbal, written, and interpersonal communication skills.
• Effective problem-solving skills, flexibility, and adaptability.

Benefits

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement