Associate, Office of the Chief of Staff

About the position

The National Women's Law Center (NWLC) seeks a resourceful, proactive administrative professional with an impeccable eye for detail who thrives in fast-paced, collaborative environments to join its staff as an Associate. The Associate's primary responsibilities are to provide administrative support to the Chief of Staff and projects directly led by the Chief of Staff. The role also supports the Office of the General Counsel and the Organizational Effectiveness and Learning function with a range of administrative tasks including meeting logistics and file management, and pitches in during peak moments to help the overall team that supports the President & CEO and NWLC's Board. In addition to possessing outstanding organizational, communication, and collaboration skills, the Associate must have the ability to manage multiple fast-paced tasks simultaneously and calmly and to handle highly sensitive and confidential information with the utmost discretion. This is a full-time, exempt position of 37.5 hours per week.

Responsibilities

• Manages the Chief of Staff's schedule and organizes documents that require the Chief of Staff's review.
• Supports smooth communications between the Chief of Staff and internal teams and key external relationships.
• Prepares and completes expense reports for the Chief of Staff, and may assist with other expense reports.
• Serves as the primary backup for the Executive Assistant to the President & CEO.
• Be available for extended hours and outside of typical business hours as occasionally required.
• Manages the schedule of the Vice President & General Counsel.
• Prepares and completes expense reports for the Vice President & General Counsel, and may assist with other expense reports.
• Assists with federal and state filings related to lobbying and political activity.
• Supports the Office of the General Counsel through coordination of contracts and associated workflow.
• Manages logistics and coordination for smooth internal and external meetings.
• Organizes and maintains documents associated with internal forums.
• Provides administrative and logistics support for strategic planning and annual organization-wide planning.
• Performs additional duties as assigned.

Requirements

• Demonstrated ability to initiate, prioritize, organize and complete work independently and expeditiously.
• Must be a proactive, adaptable self-starter with flexibility and good judgment.
• Demonstrated ability to handle sensitive situations and to handle a wide variety of tasks and confidential matters.
• Experience creating and maintaining organized, confidential files for senior leaders and Board matters.
• Strengths in building relationships and influencing colleagues at all levels.
• Proficiency in MS Word, MS Outlook, Excel, PowerPoint, SharePoint, Adobe, Zoom, and Asana.
• Ability to learn and master new software and other systems.

Nice-to-haves

• At least one year of experience providing scheduling, meetings logistics, and other administrative support for a senior executive.
• Proficiency with Ironclad or similar contract management software.
• Demonstrated commitment to and experience working on gender and racial equity.

Benefits

• A salary within the range of $65,288-$74,793.
• Four weeks of annual vacation.
• Eligibility for some telework while also being expected to work in person on a regular basis.