Associate Payroll Specialist - Seasonal Intern

Insperity - Houston, TX

Full-time - Intern

Houston, TX

Professional, Scientific, and Technical Services

About the position

The Associate Payroll Specialist - Seasonal Intern position is designed for individuals seeking to gain practical experience in payroll processing within a corporate environment. This hybrid role involves assisting Payroll Specialists with various projects and assignments, processing payroll information, and ensuring compliance with payroll regulations. The intern will learn about payroll operations while contributing to the integrity of client and employee databases.

Responsibilities

• Learns through completion of work assignments by keeping up-to-date knowledge in subject area to meet deadlines.
• Observes, learns and services a specified number of clients by receiving employee paperwork, including new hires, employee changes, and terminations.
• Receives payroll information from clients or Payroll Specialists, processes payroll information, and produces client specific payroll checks, invoices, and standard payroll reports.
• Ensures accuracy of payroll input, balancing input to payroll worksheet and payroll reports to clients.
• Coordinates with the Finance Department, when necessary, and follows through with the client to ensure funds are received.
• Provides backup documentation to Finance Department, if needed, for wires.
• Maintains accurate delivery instructions for each payroll in the system.
• Trains with the Payroll team, Supervisor, and Payroll Trainers to develop skill levels.
• Builds and maintains client load to gain payroll experience and knowledge of accepted payroll practices.
• Attends weekly department training meetings and reviews procedure manual on an ongoing basis.
• Establishes clear communications with clients, employees, and team members to better serve the client.
• Consults with Supervisor and Payroll Trainer when responding to new or different questions from clients and employees.
• Pursues self-development and effective relationships with others by sharing resources, information, and knowledge with coworkers and customers.

Requirements

• High School Diploma or equivalent is required.
• Actively pursuing or having obtained a bachelor's degree is required.
• A bachelor's degree in business administration, Human Resources or a related field is preferred.
• GPA of 3.0 or higher is required.
• Ability to operate data entry equipment and maintain employee records with accuracy and detail.
• Ability to solve problems and make decisions following established company policy guidelines.
• Strong communication skills, both verbal and written.
• Ability to work independently from general instructions.

Nice-to-haves

• Experience in payroll processing or HR-related tasks is a plus.

Benefits

• Hybrid work schedule
• Opportunities for professional development and networking with other interns and associates.