Associate Project Manager (US)

Cluepoints - King of Prussia, PA

Full-time - Entry Level

Hybrid - King of Prussia, PA

About the position

The Associate Project Manager will play a crucial role in managing Risk Based Quality Management (RBQM) projects within a rapidly growing Professional Services-oriented Operations team. This position involves planning, executing, and monitoring projects while collaborating with cross-functional teams to ensure timely and high-quality delivery. The role requires strong organizational skills and the ability to thrive in a fast-paced SaaS environment, with a focus on maintaining high-quality standards and compliance with regulatory requirements.

Responsibilities

• Develop and implement project plans for assigned projects.
• Manage project invoices and financial tracking in consultation with line manager and/or senior team member, ensuring adherence to budgetary guidelines.
• Track project progress, standard risks and issues, and develop mitigation strategies.
• Collaborate with cross-functional project teams and manage their deliverables.
• Coordinate project activities, resources, and stakeholders to ensure project success.
• Assist in maintaining project documentation, including protocols, case report forms, and study specifications.
• Meet with project team members regularly to manage timelines, deliverables, and milestones.
• Ensure all project deliverables are of high quality and exceed client's expectations in compliance with Quality Management procedures.
• Actively contribute to the development of highly effective training plans and content, and as project lead, ensure other project team members do the same.
• Provide basic training to clients on CluePoints solution.
• Assist in ensuring compliance with regulatory requirements and standards.
• Participate in and/or lead project meetings and provide updates to project stakeholders.
• Contribute to process improvements and best practices within the Operations team.

Requirements

• Bachelor's degree, preferably in business, technical, or relevant life sciences field.
• 3-5 years of professional experience.
• Some familiarity with clinical trial phases, study design, and regulatory requirements such as FDA or EMA regulations is preferred.
• Some knowledge of Good Clinical Practice (GCP) guidelines is preferred.
• Experience with project plans, project budgets, invoicing, and deliverable management.
• Proficient in project management tools and software.
• Excellent organizational and time management skills.
• Strong attention to detail and problem-solving abilities.
• Capable of weighing risks and making informed decisions that align with CluePoints values and strategy.
• Aptitude for data analytics and basic statistical concepts.
• Possess excellent verbal, written, and presentation skills in English, with a focus on professional and respectful interaction at all organizational levels.
• Ability to work effectively in a team-oriented environment.
• Ability to handle multiple projects concurrently, maintaining project schedule and quality deliverables in a dynamic environment.
• Ability to travel for business.
• Authorized to work in the U.S. without sponsorship.

Nice-to-haves

• Familiarity with clinical trial phases and study design.
• Knowledge of Good Clinical Practice (GCP) guidelines.

Benefits

• Competitive salary and benefits
• Bonus potential
• Employee referral program
• Access to online training materials
• Certifications sponsored by the company
• Personal growth plans
• Career paths to explore new opportunities
• Flexible working environment with hybrid model (2-3 days in office per week)
• Team-building activities such as soccer, team lunches, happy hours, LAN parties, and board games nights.