Associate Recruitment Coordinator

About the position

The Associate Recruitment Coordinator at Hogan Lovells US LLP plays a crucial role in supporting the Associate Recruiting department, particularly for the Northeast region. This position involves coordinating the recruitment and onboarding processes for various legal positions across the Boston, New York, and Philadelphia offices. The coordinator will work closely with the Recruitment Manager and other departments to ensure a smooth recruitment experience, manage candidate communications, and assist in special projects and initiatives.

Responsibilities

• Coordinate and troubleshoot all aspects of legal (non-partner) recruiting including application processing and interview scheduling.
• Keep managers and relevant practice groups informed of candidate statuses.
• Coordinate law student outreach and pipeline programs for assigned schools.
• Build and maintain relationships with school career services offices.
• Track candidate outcomes, including offer outreach and follow-up meetings.
• Inform interviewers and other key contacts of outcomes and follow-up activity.
• Communicate with candidates and search firms regarding their status.
• Establish and develop relationships with search firms to increase awareness of the firm.
• Monitor the processing of conflict forms, background checks, and reference checks.
• Coordinate the onboarding and integration of new hires, preparing pre-arrival documentation and overseeing orientation.
• Help coordinate new hire onboarding with internal resources.
• Coordinate the planning and execution of the Summer Associate Program in the Northeast Region.
• Assist the Regional Manager with reporting on recruiting outcomes and preparing statistical reports.
• Update and organize recruitment information for internal use.
• Keep abreast of changes in firm policies and procedures related to recruiting and onboarding.
• Work with manager to develop and monitor the local recruiting budget.
• Mentor junior team members including assistants and interns.
• Participate in volunteer activities as outlined in the firm's Global Responsible Business program.
• Support other functional areas, special projects, and general department administration as needed.

Requirements

• 2+ years of legal or administrative experience in a law firm or professional services environment.
• Strong interpersonal skills, organizational skills, and attention to detail.
• Strong written and oral communication skills with a service-oriented approach.
• Ability to communicate and interact with candidates and all levels of firm personnel in a courteous manner.
• Ability to work independently and juggle multiple assignments.
• Ability to work collaboratively with team members across multiple departments.
• Ability to work under pressure to meet deadlines.
• Ability to exercise discretion and maintain confidential information.
• Bachelor's Degree or equivalent work experience.
• Proficiency with Microsoft Suite, including Word, Excel, and PowerPoint.

Nice-to-haves

• Experience with databases and applicant tracking systems including Symplicity, viRecruit, LawCruit and/or Workday.

Benefits

• Discretionary bonus eligibility for full-time employees.
• Fringe benefits for full-time and some part-time employees.