Associate Research Administrator (Remote Eligible)

$64,002 - $80,808/Yr

Stanford University - Stanford, CA

Full-time - Entry Level

Hybrid - Stanford, CA

5,001-10,000 employees

Educational Services

About the position

The Associate Research Administrator (ARA) position at Stanford University is a junior-level role within the Engineering Research Administration (ERA) unit, responsible for managing pre- and post-award activities for sponsored research projects. The ARA will assist in proposal preparation, budget development, and post-award management, while also serving as a liaison between various stakeholders. This role offers a career path to the Research Administrator level and is eligible for remote work, with some in-person attendance required for specific events.

Responsibilities

• Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines.
• Coordinate and communicate submission process, both paper and electronic, review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with the Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
• Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
• Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements and facilitate quarterly review by principal investigators.
• Download and monitor reports supporting project status and use forecasting and decision aides under guidance.
• Participate in contract closeout process and audit inquiries; submit final reports and certificates.
• Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
• Participate in and contribute to process improvements and group projects.
• Other duties as assigned.

Requirements

• Bachelor's degree and one year of job-related experience, or combination of education and relevant experience.
• Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
• Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
• Willingness and ability to understand and interpret university policies and procedures.
• Excellent oral, written, and verbal communication skills.
• Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
• Strong accounting skills; knowledge of basic accounting principles.
• Ability to complete Cardinal Curriculum I and II while in position.
• Extreme attention to detail.
• Ability to work well independently, but also to seek assistance when needed.
• Excellent time management and organizational skills.

Benefits

• Career development programs
• Tuition reimbursement
• Generous time-off
• Family care resources
• Health care benefits
• Free commuter programs
• Ridesharing incentives
• Discounts on various services and products