Asst-Purchasing 4

Ricoh Electronics - Buford, GA

Full-time

Buford, GA

Machinery Manufacturing

About the position

Ricoh Electronics, Inc. (REI) is seeking a highly skilled Senior Purchasing Assistant to join our purchasing team at the Lawrenceville, GA campus. This position offers an exciting opportunity for growth for individuals with a solid background in purchasing and administration. The Senior Purchasing Assistant plays a crucial role in supporting the purchasing of materials and services that adhere to Safety, Environmental, Quality, Cost, and Delivery (SEQCD) standards. In this role, you will assist buyers in various tasks, ensuring that purchasing operations run smoothly and efficiently. As a Senior Purchasing Assistant, you will be responsible for creating purchase orders based on requisitions received and submitting them to vendors. You will track outstanding purchase orders, notify buyers of any issues, and follow up on missing confirmations. Your role will also involve contacting vendors and collaborating with internal teams to resolve complex issues related to purchase orders. Timely order expediting is essential to ensure that materials arrive as scheduled, and you will review shortage reports to communicate with vendors about shipping requirements or changes in shipment dates. In addition to these responsibilities, you will handle inquiries regarding quantity discrepancies or delivery delays, obtaining necessary information and notifying the appropriate parties of required actions. Assisting buyers in sourcing potential vendors will also be part of your duties, which includes contacting vendors to gather contract terms, pricing, availability, and delivery dates. You will prepare standard requests for quotations and compare prices, specifications, and delivery dates to determine the best bids among potential vendors. Your analytical skills will be put to use as you prepare recommendations to address pricing revisions, order cancellations, and delivery date changes. You will also receive invoices with discrepancies from Cost Accounting, investigate these discrepancies, and resolve issues related to payment status and shipment discrepancies. Additionally, you may assist buyers in preparing information on purchasing plans and will occasionally maintain and update purchasing files, records, databases, and compliance documentation.

Responsibilities

• Create purchase orders from requisitions received and submit to vendor.
• Track and notify buyers of outstanding purchase orders and follow up on missing confirmations.
• Contact vendors and work with internal functional areas to resolve complex issues regarding purchase orders.
• Expedite orders to ensure materials arrive on schedule.
• Review shortage reports and contact vendors to ship required materials or change shipment dates.
• Respond to inquiries regarding quantity discrepancies or delivery delays, obtain information, and notify appropriate parties of actions needed.
• Assist buyers in sourcing potential vendors by contacting them to obtain contract terms, price, availability, and delivery dates.
• Prepare standard requests for quotation and submit to vendors.
• Compare prices, specifications, and delivery dates to determine the best bid among potential vendors.
• Select vendors for specialized items.
• Prepare recommendations to resolve pricing revisions, order cancellations, discontinued items, acceptable substitutes, and delivery date revisions.
• Receive invoices with discrepancies from Cost Accounting and investigate and resolve discrepancies such as payment status and over/short shipments.
• Prepare and review reports on purchase order and delivery status, identify discrepancies, determine root causes, and contact appropriate parties to correct errors.
• Assist buyers in preparing information on purchasing plans as needed.
• Maintain and update purchasing files, records, databases, and compliance documentation.

Requirements

• High School diploma or equivalent required.
• 6 years of previous purchasing or related experience required.
• Excellent knowledge of purchasing procedures, controls, and inventory management required.
• Prior experience in expediting or order management required.
• Highly motivated individual with good persuasive skills, problem-solving skills, and analytical ability required.
• Attention to detail, organizational skills, and ability to multi-task required.
• Strong communication skills (reading, verbal & written) for correspondence with vendors, customers, and managers required.
• Strong interpersonal and customer service skills to establish positive/professional working relationships required.
• Self-starter with proactive approach and critical thinking skills required.
• Ability to handle directions responsibly and work efficiently as a team player required.
• Intermediate skills with Office 365 required.
• Strong math skills required.