Athletic Director - Saint Mary School - Buffalo Grove - Vic. I

St Mary School - Buffalo Grove, IL

Part-time - Mid Level

Buffalo Grove, IL

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

Saint Mary School is seeking a dedicated and passionate part-time Athletic Director to lead and enhance the school's athletic program. This role is integral to maintaining the tradition of excellence that Saint Mary School has upheld since its establishment in 1855. The Athletic Director will be responsible for overseeing the implementation of the athletic program, ensuring that it aligns with the values of Catholic education and focuses on the holistic development of students—intellectually, physically, socially, emotionally, and spiritually. The ideal candidate will possess a love for working with children and a commitment to doing what is best for students. Collaboration and teamwork are essential, as is a dedication to lifelong learning and professional growth. The Athletic Director will chair the Athletic Board and play a crucial role in recruiting and screening potential coaches for each sport. This position requires strong communication skills to effectively liaise with parents, coaches, and school administration. The Athletic Director will also be responsible for preparing and adhering to the athletic budget, ensuring that all financial aspects of the program are managed efficiently. Additionally, the role involves maintaining records of expenses, coordinating awards for the 8th Grade Award End of Year Banquet, and ensuring compliance with athletic physicals and waivers. The Athletic Director will also facilitate tournament competitions and schedule athletic events in coordination with the Office Manager and Facilities Manager. This position is part-time, reflecting a commitment to providing quality athletic experiences while balancing the educational and spiritual mission of Saint Mary School. The successful candidate will be an advocate for the athletic program and will work diligently to foster a positive and inclusive environment for all student-athletes.

Responsibilities

• Chair the Athletic Board
• Recruit and screen potential coaches for each sport
• Hold a mandatory coaches meeting at the beginning of the year to clarify Saint Mary coaching policy
• Oversee distribution and collection of swipe keys for coaches
• Prepare budget for Business Manager
• Confirm conference has scheduled referees and schedule referee payment with the Parish Office
• Send billing to Parish Office for each sport on a timely basis
• Maintain record of expenses and receipts for SMAA expenses
• Order and coordinate awards for 8th Grade Award End of Year Banquet
• Serve as liaison and attend meeting for Saint Mary Athletic Association and Northwest Catholic Conference
• Attend monthly AD meetings
• Attend scheduling meetings for Volleyball and Basketball Teams
• Maintain Athletic Calendar
• Plan and facilitate Tournament Competitions at Saint Mary
• Schedule athletic events and gym in coordination with the Office Manager and Facilities Manager
• Purchase equipment and uniforms for teams as needed
• Communicate with parents and coaches regarding program
• Collect and maintain paperwork, and ensure compliance for athletic physicals and waivers
• Make plans for supervision of all athletic events at Saint Mary
• Adhere to the Athletic Handbook

Requirements

• 10 years of experience in a related field
• Good communication skills
• Good people skills
• Good organizational skills
• Knowledge of the school athletic program