Athletic Director

$45,000 - $55,000/Yr

Boys & Girls Clubs Of The Greater Santiam - Lebanon, OR

Part-time,Full-time - Mid Level

Lebanon, OR

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Athletic Director (AD) plays a crucial role in leading the athletic programs at BGCGS, focusing on equipment management and staff development. This position is responsible for the comprehensive development, planning, delivery, implementation, and evaluation of athletic programs and related activities. The AD is a key member of the Leadership Team, contributing to community engagement and fundraising events, as well as spearheading new organizational initiatives. The role requires a proactive approach to managing the athletic calendar, ensuring effective communication with parents, and maintaining high standards of program quality and safety. In terms of athletic program management, the AD will develop and manage the annual calendar for all BGCGS athletics, ensuring it is regularly updated and published. Marketing efforts will include utilizing social media, school fliers, and traditional media to promote programs. The AD will also be responsible for providing excellent customer service to parents, including clear communication regarding season timelines and expectations. A mandatory coaches clinic will be organized for each sport, where the AD will provide guidance on practice content and timelines. Administrative duties include preparing the annual athletic budget for presentation to the Executive Director, conducting monthly budget reviews, and ensuring that all equipment and supplies are ordered and maintained efficiently. The AD will also oversee the completion of background checks for volunteers and prioritize communication with parents and coaches. The AD will enforce safety standards and program quality by guiding parents, coaches, and staff to foster positive relationships and address behavioral incidents. Regular safety checks and supervision of athletic events will be conducted to ensure a safe environment. Additionally, the AD will represent BGCGS in community relations, developing collaborative partnerships and managing the Lebanon Athletics Advisory Group.

Responsibilities

• Develop and manage the annual calendar for all BGCGS athletics.
• Market programs through social media, school fliers, and traditional media.
• Provide excellent customer service and communication with parents regarding season timelines and expectations.
• Plan and hold mandatory coaches clinics for every sport.
• Maintain BGCGS Athletics on Sports Engine and monitor the website for accuracy.
• Secure sponsorships for all teams and leagues.
• Work with community partners to plan and present athletic clinics during vacation periods.
• Prepare the annual athletic budget for presentation to the Executive Director.
• Conduct monthly reviews of budget vs. actual.
• Order, maintain, and store equipment and supplies efficiently.
• Complete background checks on every volunteer prior to participation.
• Ensure positive and respectful relationships between staff, coaches, parents, and officials.
• Discuss standards of conduct and rules in coaches meetings.
• Record and address behavioral incidents of coaches and team members.
• Track and recognize sponsors, including communication of schedules and delivery of thank you gifts.
• Organize and maintain athletic equipment, ensuring it is in good repair and replaced when necessary.
• Instruct coaches on proper use of athletic equipment and ensure necessary safety training is completed.
• Perform regular safety checks to identify potential hazards.
• Supervise athletic events to ensure program quality and safety.
• Run the athletic subcommittee and maintain off-site baseball/softball fields appropriately.
• Represent the organization and develop collaborative partnerships for high-impact athletic programs.

Requirements

• Previous work experience in a Boys & Girls Club athletic program or similar organization setting.
• Experience working with children, parents, and community partners.
• Strong communication skills, both oral and written.
• Ability to work well with others and independently.
• Capability to perform duties with minimal supervision and follow established procedures and guidelines.
• CPR and First Aid Certifications, and Oregon Food Handler's Certification (must be acquired within the first 30 days of work).

Nice-to-haves

• Experience in fundraising and community engagement activities.
• Knowledge of sports management software and tools.

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance