Athletic Operations Manager

Embry-Riddle Aeronautical University - Daytona Beach, FL

Full-time - Mid Level

Daytona Beach, FL

Educational Services

About the position

The Athletic Operations Manager at Embry-Riddle Aeronautical University is responsible for overseeing the financial operations of the athletic department, ensuring compliance with university policies, and managing various administrative tasks related to athletic events and camps. This role requires a blend of financial acumen and operational oversight to support the university's athletic programs effectively.

Responsibilities

• Monitor multiple athletic department budgets and reconcile accounts with the University general ledger.
• Provide financial guidance for coaches and staff based upon monthly reconciliations.
• Deposit revenue, process check requests, secure travel advances, process budget transfers and assist in processing all financial documents required by ERAU policies and procedures to maintain accurate department operations.
• Process invoices through Accounts Payable to ensure timely payment to athletic department vendors.
• Oversee all apparel and equipment procurement processes including oversight of all team purchases, tracking, and fulfilling purchase orders, processing timely journal entries, preparing purchase requisitions.
• Serve as the chief administrative officer for all ERAU athletics camps, balancing all financial data, approving camp spreadsheets, assisting coaches with camp arrangements, and processing compliance paperwork.
• Assist with revenue collection and provide support at athletic events and special events throughout the year.
• Process and manage donated items for the annual Blue & Gold Gala.
• Serve as E-Commerce Relations Manager to protect customers' credit card data by creating secure online registration websites for athletic department events.
• Manage application submission, store layout/edits, order fulfillment and reporting.
• Train and assist coaches and staff on iExpense reporting system for all travel and purchases.

Requirements

• Bachelor's degree
• 3-5 years of work-related experience
• Working knowledge of pertinent software systems including Microsoft Office, Workday, Oracle, TouchNet Cashiering, and TouchNet Marketplace.

Nice-to-haves

• PCI Compliance Training

Benefits

• Paid holidays
• Retirement plan
• 100% tuition coverage for one undergraduate and one graduate degree
• Discounted rates for spouse and dependent children up to age 26
• 6% retirement contributions with a 4% matching contribution