Attendance & PEIMS Specialist (Bilingual - Spanish) | KIPP University Prep High School

KIPP - San Antonio, TX

Full-time

San Antonio, TX

51-100 employees

Merchant Wholesalers, Durable Goods

About the position

The Attendance & PEIMS Specialist is a school-based position at KIPP Texas Public Schools responsible for maintaining accurate student information data and record keeping. This role is crucial for ensuring seamless school operations and supporting excellent teaching and learning by providing data to inform decisions. The specialist will manage the school attendance process, partner with students, staff, and parents to promote daily attendance, and serve as the data and student information expert at the school.

Responsibilities

• Manages school attendance process and maintains attendance records.
• Partners with students, staff, and parents to ensure students attend school every day.
• Trains teachers on attendance procedures and inputs the data into the Student Information System (SIS).
• Documents all attendance changes, corrects attendance data, and completes audits as needed.
• Communicates attendance reporting to staff and indicates when a student is at risk.
• Participates in the weekly attendance check-in meeting with increasing responsibilities over time.
• Maintains accurate student data and information in compliance with federal, state, and school expectations.
• Audits and corrects student data issues in the SIS and completes Public Education Information Management System (PEIMS) reporting.
• Generates and reviews reports and verifies with appropriate stakeholders.
• Manages incoming and outgoing requests for student records through TREx.
• Enters and updates master and student schedules in SIS.
• Reviews and determines eligibility for a variety of programs and ensures that eligibility is correctly documented in systems.
• Runs grade verification reports for each grading cycle and prints progress reports and report cards.
• Processes documentation for student enrollment and maintains all lottery records.
• Verifies students are fully enrolled and makes any data corrections in registration packets and the SIS.
• Collects any required documents for students to enroll.
• Sets up, manages, and audits student folders.
• Accepts transfer requests from families and coordinates process with other schools.
• Handles external student document requests.
• Tracks leaver information and ensures that withdrawal meetings are held.
• Prepares transcripts and provides proof of enrollment.

Requirements

• Must be Bilingual (English and Spanish).
• Unwavering commitment to the KIPP Texas mission and core values.
• Strong project and time management skills; ability to effectively backwards plan and juggle multiple priorities with great attention to detail.
• Experience with managing and entering data.
• Sense of humility, customer service mindset, and shows urgency in problem-solving.
• Ability to establish relationships and communicate effectively with multiple stakeholders.
• Desire to continuously learn and evolve as a professional.

Benefits

• Medical, dental, and vision options.
• Life insurance and disability plans.