Audit Project Coordinator

$52,700 - $72,800/Yr

First Foundation - Irvine, CA

Full-time - Entry Level

Irvine, CA

Credit Intermediation and Related Activities

About the position

The Audit Project Coordinator is responsible for providing comprehensive administrative support to the Internal Audit (IA) Department. This role encompasses a variety of tasks including managing Audit Committee reporting, tracking audit issues, administering audit software, scheduling meetings, and assisting with Quality Assurance reviews and audits as assigned. The coordinator plays a crucial role in monitoring the status of the audit plan, managing budgets, and overseeing co-source agreements. This position is vital for ensuring that the IA Department operates efficiently and effectively, contributing to the overall success of the organization’s audit functions. In addition to administrative duties, the Audit Project Coordinator assists in developing and maintaining systems for tracking the Audit Plan status, resource hour budgets, and variances. They are also involved in creating project management reports that help the IA Department evaluate current and future resource needs and project timelines. The coordinator is responsible for tracking the time and expenses of external professional service firms, which supports the review and approval of vendor invoices. Furthermore, they assist in preparing, reviewing, and distributing IA reports and other departmental deliverables, ensuring that all documentation is accurate and timely. The role requires strong organizational skills and attention to detail, as the coordinator must maintain and enhance both physical and electronic records systems for the IA Department. Acting as the administrator for any audit-related software, the coordinator ensures that all tools are functioning optimally to support the department's needs. This position may also involve performing additional duties as requested, making it a dynamic role within the organization.

Responsibilities

• Assists in developing and/or maintaining a system for tracking the Audit Plan status, resource hour budgets/variances, audit issue action plans, and other IA project elements.
• Assists in the identification and creation of project management reports for use by the IA Department to evaluate current and future resource needs, project timing, etc.
• Develops and/or maintains a system for tracking external professional service (Co-source) firm's time and expenses used to support the review and approval of vendor invoices.
• Assists in preparing, reviewing, and distributing IA reports and other department deliverables.
• Assists with the scheduling of various meetings.
• Maintains and enhances physical and electronic records systems for the IA Department.
• Acts as the administrator of any audit-related software.
• Performs other duties as requested.

Requirements

• Minimum of three years of experience as an administrative professional or project coordinator, preferably within an Internal Audit or Risk Department.
• Bachelor's Degree in a relevant field preferred.
• Excellent command of the English language, both written and verbal, and the ability to effectively communicate with all levels within the organization.
• Strong proficiency with basic PC applications (MS Excel, Word, and PowerPoint) with a general understanding of data analysis techniques.
• Detail-oriented with the ability to multi-task.
• Effective analytical and organizational skills.
• Must have satisfactory computer and spreadsheet skills.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401K match
• Annual performance-based bonuses
• Wellness days