Awards Administrator - Office of Sponsored Programs, OVPR

Carnegie Mellon University - Pittsburgh, PA

Part-time,Full-time - Entry Level

Pittsburgh, PA

Educational Services

About the position

The Awards Administrator at Carnegie Mellon University plays a crucial role in supporting the Office of Sponsored Programs (OSP) by managing the administration of externally sponsored research. This position involves reviewing and processing awards, ensuring compliance with regulations, and providing support to faculty and staff throughout the award lifecycle. The role is essential for maintaining the integrity of the university's research funding processes and facilitating communication between various stakeholders.

Responsibilities

• Prepare transfer packages for all Federal and Non-Federal agreements and transfer award paperwork to appropriate accounting offices for account set up and cash management.
• Review all incoming federal assistance awards for acceptability of terms and conditions and budget details.
• Review cost sharing requests for appropriate approvals and follow up as needed.
• Ensure compliance with applicable regulations and university policies and procedures.
• Act as liaison between the University and the government during the cost and pricing phase prior to receiving final awards.
• Identify discrepancies and notify appropriate parties of necessary changes, additions, or deletions.
• Coordinate with other university departments to resolve compliance, budgeting, and other issues with Principal Investigators (PIs).
• Advise business managers and principal investigators regarding agency or sponsor communication during the award process.
• Coordinate with Contracts Officers and Award Manager on review, submission, and processing of all modifications, supplements, no-cost extensions, and other changes to existing grants and contracts.
• Provide informational assistance to business managers, principal investigators, and others to meet agency and sponsor deadlines.

Requirements

• Bachelor's degree; Master's degree preferred.
• At least three years of relevant experience in Research Administration or a combination of education and relevant experience.

Nice-to-haves

• Strong organizational and problem-solving skills.
• Ability to pay attention to details and strong communication skills.
• Flexibility, excellence, and passion for the work.

Benefits

• Comprehensive medical, prescription, dental, and vision insurance.
• Generous employer contribution to retirement savings program.
• Tuition benefits.
• Ample paid time off and observed holidays.
• Life and accidental death and disability insurance.
• Free Pittsburgh Regional Transit bus pass.
• Access to fitness center.
• Family Concierge Team to help navigate childcare needs.