BELAY - Executive Assistant

$62,400 - $72,800/Yr

Belay - Roswell, GA

Full-time - Entry Level

Onsite - Roswell, GA

Food and Beverage Retailers

About the position

As an Executive Virtual Assistant at BELAY, you will play a crucial role in supporting a busy entrepreneur in the coaching and consulting industry. This position is designed for a proactive and dynamic individual who thrives in fast-paced environments and is adept at driving engagement and optimizing operations. You will be responsible for providing exceptional administrative support while navigating the complexities of a rapidly changing work environment. Your ability to think creatively and take initiative will be essential in ensuring that the executive's needs are met efficiently and effectively. In this role, you will manage various administrative tasks, including calendar and appointment management, communication management, project coordination, and travel arrangements. You will also be tasked with creating and optimizing processes to enhance operational efficiency and conducting research to stay ahead of industry trends. Your strong organizational skills and attention to detail will be vital as you oversee multiple projects simultaneously, adapting to changing priorities as needed. BELAY is recognized for its flexible work culture and commitment to excellence, making this an ideal opportunity for someone looking to make a significant impact in the life of an entrepreneur. You will have access to a supportive community and continuous learning opportunities, allowing you to grow your skills while contributing to impactful projects. This role is perfect for someone who is ready to take charge and provide solutions without waiting for tasks to be delegated.

Responsibilities

• Anticipate needs and act independently to drive projects forward without waiting for instructions.
• Maintain and optimize executive schedules, ensuring efficient time management.
• Draft, review, and manage internal and external communications to maintain high engagement levels.
• Oversee and coordinate multiple projects simultaneously, adapting to changing priorities.
• Develop and implement effective workflows to enhance operational efficiency.
• Build strong relationships with clients, partners, and stakeholders to drive engagement and satisfaction.
• Conduct thorough research and make recommendations to stay ahead of industry trends, tools, and practices.
• Organize key industry events, site visits, and conferences to ensure seamless execution.
• Coordinate all aspects of travel, including booking flights, hotels, and transportation.
• Provide flexible support on various administrative and operational tasks to meet dynamic needs.

Requirements

• Bachelor's degree preferred.
• Minimum 5+ years of administrative experience, with 2+ years supporting senior executives.
• Self-starter who is driven and takes initiative without constant direction.
• Ability to thrive in an environment with ambiguity and changing priorities.
• Excellent written and verbal communication skills to engage effectively with stakeholders at all levels.
• Demonstrated creativity in finding solutions and driving results.
• Capable of managing multiple priorities with a keen eye for detail.
• Proficient with digital tools, platforms, and systems for virtual support.
• Emotional intelligence to navigate complex social interactions with empathy and awareness.
• Ability to handle sensitive information with discretion and confidentiality.
• Must be available during business hours and flexible to work outside standard hours, including travel.

Nice-to-haves

• Experience with the Entrepreneurial Operating System (EOS) framework for business.
• Reliable home office setup: Mac or PC with a dual-core processor, 8GB RAM, webcam, and the latest version of MS Office.
• High-speed internet and a smartphone with email capabilities.
• Designated, quiet workspace to maintain professionalism.

Benefits

• Flexible Remote Work: Enjoy the freedom of working from home while contributing to impactful projects.
• Award-Winning Culture: Recognized for outstanding workplace and high-performance culture by Entrepreneur Magazine, Inc. Magazine, and the Society of Human Resource Management.
• Professional Development: Access to a supportive community, exclusive resources, and continuous learning opportunities to grow your skills.