Benefits Assistant

About the position

The Benefits Assistant will work within the Hays Consolidated Independent School District but will be an employee of First Financial Group of America. The position will have reporting responsibilities to the FFGA Regional Sales Manager but the majority of the assignments/work will be directed and assigned by the Hays CISD Benefits Team. The Benefits Assistant will be responsible for organization and oversight of all aspects of the benefits enrollment process for new hires throughout the year. Additionally, the position will organize and present information at annual enrollments. Working closely with our third-party administrator, this position will ensure all school district employees and staff benefits are processed accurately. Additionally, the position will perform other administrative duties as assigned by Hays CISD.

Responsibilities

• Organize and oversee all aspects of the benefits enrollment process for new hires throughout the year
• Organize and present information at annual enrollment meetings
• Monitor the preparation, printing, and maintenance of supplies for insurance information such as plan documents, benefits bulletins, annual enrollment packets, etc.
• Assist with preparing all benefits specialty information and materials, including the benefits booklet
• Collaborate with the First Financial Group of America Departments to distribute electronic benefits notifications to all employees
• Help to prepare bid specifications
• Assist with Affordable Care Act Reporting (ACA) reporting
• Work with the third-party Billing Specialist with the benefits bill reconciliation
• Provide assistance in a variety of methods (through meetings, over the phone, via email and other forms of communication) to employees with any benefits-related questions
• Other duties as assigned by department administration

Requirements

• High School Diploma or GED
• Bilingual - English/Spanish required
• Knowledgeable and proficient in Microsoft Suite (Word, Excel, PowerPoint, Adobe, Publisher)
• Excellent telephone skills
• Two (2) years of public school and/or corporate administrative experience
• Two (2) years of benefits customer service experience
• Group 1 Life & Health license or be able to obtain in 90 days