Benefits Coordinator

Crestline Hotels & Resorts - Fairfax, VA

Part-time,Full-time - Mid Level

Fairfax, VA

Accommodation

About the position

The Benefits Coordinator will support the Corporate Benefits team in managing health and welfare and retirement plans. This role serves as a foundational position for growth within the Corporate Benefits area, offering opportunities to engage in various aspects of benefits administration and associate support.

Responsibilities

• Monitor Benefits System: verify all requests for qualifying events, track associate use of system during both new-hire and open enrollment periods.
• Work with Benefits team in organizing and administering annual open enrollment.
• Complete monthly benefits billing where applicable.
• Process associate terminations: generate PCF, update HCM system, and terminate benefits in the Benefits System.
• Fulfill a variety of associate needs including but not limited to: direct deposit forms, benefits forms, employment verification letters, etc.
• Manage the pre-hire screening process: administer drug tests, background checks and reference checks.
• Process all newly hired associates, ensuring completion of all required paperwork: including I-9 documentation, tax-forms, Crestline New Hire Paperwork, AEF New-Hire Form.
• Maintain an accurate I-9 filing system, ensuring that there is a current I-9 for all associates.
• Complete data entry into HCM system related to associate personal information, payroll processing, benefits administration, and audit all input for accuracy.
• Compile reports from the database as needed.
• Maintain current knowledge of all Health and Welfare programs, including Health and Dental Insurance, Life and Disability Insurance, Retirement Savings, Voluntary Benefits Programs.
• Effectively communicate and promote associate benefit plans; answer all associate questions or refer them to appropriate insurance carrier resources.
• Administer company’s Leave of Absence policies and procedures, including communication of company policies, distribution of required paperwork, provision of FMLA notification to all eligible associates, and where applicable, updating associate employment status in HCM system.
• Complete Unemployment Compensation claim forms with associate separation or layoff information.
• Maintain associate communication bulletin boards.
• Maintain associate files: create files for new associates and ensure that all paperwork pertaining to each associate is placed in the appropriate file on a timely basis.
• Coordinate recognition programs to include field and corporate.
• Oversee associate office events with the Fun Committee.
• Process requests for overnight mail and other delivery/messenger services.
• Attend designated meetings, take minutes, and distribute.
• Work on projects with other HR team members as assigned.

Requirements

• Bachelor's degree in a relevant field or at least 2 years of work experience in a service organization.
• Bilingual skills are a plus.
• Experience in hospitality preferred.
• Proficient in Microsoft Office Suite.
• Strong organizational and computer skills.

Benefits

• Health insurance