Benefits Coordinator

Cohesive Healthcare Management + Consulting - Shawnee, OK

Full-time

Shawnee, OK

Professional, Scientific, and Technical Services

About the position

The Benefits Coordinator is responsible for the administration, coordination, and communication of employee health benefits and 401(k) retirement programs. This role ensures effective management and accurate delivery of benefits while providing support and guidance to employees on all benefit-related inquiries. The Benefits Coordinator plays a critical role in helping employees understand and utilize their benefits fully, while ensuring compliance with federal, state, and local regulations.

Responsibilities

• Coordinate and manage the company's health benefits programs, including medical, dental, vision, and life insurance plans.
• Assist employees in understanding their health benefits options, enrollments, and claims.
• Process employee health benefit enrollments, terminations, and changes.
• Liaise with insurance providers and third-party administrators to resolve complex benefit issues.
• Conduct regular audits of benefit programs to ensure accuracy in employee enrollments and invoicing.
• Oversee the administration of the company's 401(k) plan, including enrollments, contributions, and plan education.
• Ensure timely processing of employee deferrals, employer matching contributions, and any plan adjustments.
• Assist employees with questions regarding their retirement plan, loan processes, and rollovers.
• Monitor and manage compliance with ERISA, IRS regulations, and Department of Labor requirements.
• Create and deliver educational materials and presentations to help employees understand their benefit options and make informed decisions.
• Serve as a point of contact for employees, providing guidance and support on benefit programs and procedures.
• Conduct new hire benefit orientations and annual open enrollment sessions.
• Ensure compliance with ACA, COBRA, ERISA, and other federal and state regulations related to health and retirement benefits.
• Maintain accurate records, documentation, and reporting for benefits programs.
• Prepare and submit required annual filings, including 5500 forms, plan audits, and non-discrimination testing.
• Assist in the evaluation and analysis of benefits programs, recommending enhancements or changes based on employee feedback and industry trends.
• Collaborate with HR and leadership to align benefit programs with organizational goals and objectives.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 2+ years of experience in benefits administration, with a strong focus on health benefits and retirement plans.
• Ability to project a professional image.
• Knowledge of regulatory standards and compliance requirements.
• Strong customer service skills.
• Effective verbal and written communication skills, and strong presentation skills with ability to adjust accordingly for a variety of audiences.
• Strategic problem solving with ability to adapt to change and/or uncertainty.
• Working knowledge of technology such as word processing, graphics, databases, spreadsheets, etc.
• Freedom from illegal use of drugs.
• Maintains attention to detail, accuracy with numbers and efficiency in completing multiple tasks.

Nice-to-haves

• CEBS, PHR, or SHRM-CP certification is a plus.

Benefits

• 401(k)