Benefits Coordinator

Weather Shield Mfg - Medford, WI

Full-time - Mid Level

Medford, WI

Merchant Wholesalers, Durable Goods

About the position

The Benefits Coordinator is responsible for administering all benefit programs within the company, ensuring compliance with various regulations and maintaining cost-effective, streamlined processes. This role involves developing communication strategies to educate employees about their benefits and overseeing the administration of the 401(k) plan and other employee benefits.

Responsibilities

• Administer all benefit programs including Section 125, HIPAA, COBRA, ERISA, Wellness Initiatives, 401(k) Plan, ACA processing, and EAP.
• Develop strategic benefit packages in collaboration with brokers and vendors.
• Act as a liaison between benefit plan vendors and employees to resolve issues.
• Process employee separations, cancel applicable benefit coverage, and manage COBRA as needed.
• Process monthly vendor billings, prepare reports, and audit in-house records against vendor files.
• Administer the disability program and verify employee disability payments.
• Maintain flexible spending and HSA plans, and administer plan changes.
• Ensure HIPAA compliance and adherence to benefit paperwork retention and basic benefit law.
• Process Medical Support notices and quarterly 401(k) enrollments, including 5500 tax preparations and educational outreach.

Requirements

• 2-5 years of experience as a Benefit Coordinator or in a Human Resources department administering corporate benefits.
• Excellent written, oral, and interpersonal communication skills.
• Ability to maintain highly confidential information.
• Ability to perform responsibilities with minimal supervision and follow established guidelines.
• Ability to handle multi-task responsibilities and work with people at multiple levels.

Nice-to-haves

• Experience with benefit program administration in a corporate setting.