BERT OGDEN EDINBURG ACCOUNTS RECEIVABLE CLERK

Fiesta Account Services - Edinburg, TX

Full-time - Entry Level

Edinburg, TX

Motor Vehicle and Parts Dealers

About the position

The Accounts Receivable Clerk at Bert Ogden Edinburg plays a crucial role in managing the financial transactions related to customer accounts. This full-time position is responsible for recording payments, maintaining accurate accounts receivable records, and ensuring that all financial transactions are processed efficiently. The clerk will take appropriate collection actions on accounts that are more than 30 days overdue, ensuring that the dealership maintains a healthy cash flow. Additionally, the role involves reconciling and depositing all monies received by the dealership, which includes service and parts receipts, vehicle sales, and credit card transactions. In this position, the clerk will be tasked with entering finalized cash receipts into the accounts receivable ledger, scanning and cataloging all receipt records, and reviewing the open deposit report daily. Communication with the supervisor regarding any old age deposits is essential to ensure timely follow-up on collections. The clerk will also prepare monthly accounts receivable statements, process daily credit card deposits, and handle chargebacks, returns, and bad checks. Filing Tax Form 8300 in a timely manner is also a critical responsibility. The Accounts Receivable Clerk will maintain assigned accounts receivable schedules, prepare journal entries for review, and respond to inquiries from customers regarding their accounts. Cross-training other employees for this position and assisting with special projects as directed by management are also part of the job. Maintaining a professional appearance and a neat work area is expected, along with performing any other duties assigned by management.

Responsibilities

• Reconciles and deposits service and parts receipts, including charge cards, daily.
• Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature.
• Enters finalized cash receipts and updates accounts receivable ledger by customer.
• Scans and catalogs all receipts records, check stubs, and bank receipts.
• Reviews open deposit report daily and communicates any old age deposits to supervisor.
• Reconciles statements and follows up on collections as necessary.
• Prepares accounts receivable statements monthly.
• Processes daily credit card deposits (including those in parts and service).
• Researches and processes chargebacks, returns, and bad checks.
• Posts all ACH's and EFT's to proper account and control number daily.
• Files Tax Form 8300 in a timely manner per the law.
• Maintains assigned AR schedules and prepares journal entries for review.
• Answers accounts receivable phone calls and follows up on inquiries.
• Updates customers' account information.
• Cross-trains others for this position as directed by management.
• Assists with related special projects as required.
• Maintains a professional appearance and neat work area.
• Performs all other duties as assigned by management.

Requirements

• High school diploma or GED required.
• Accounting background or experience preferred.
• Must have a valid Texas Driver's License.
• Must pass a drug test screening.
• Must pass a background check screening.

Nice-to-haves

• College degree in accounting or related field preferred.