Bezos Center Program Specialist

$91,526 - $91,526/Yr

North Carolina State University - Raleigh, NC

Part-time - Entry Level

Raleigh, NC

Educational Services

About the position

The Bezos Center for Sustainable Protein at North Carolina State University is seeking a Program Specialist to join its dynamic team. This position is integral to the Center's mission, which is supported by a substantial grant from the Bezos Earth Fund. The Program Specialist will perform a wide variety of complex administrative functions, providing specialized program support to ensure compliance with university rules, policies, and procedures. This role will serve as the administrative liaison between the Center and other campus units as well as external clients, ensuring effective communication and collaboration across various stakeholders. The Program Specialist will work closely with the Finance Manager to manage administrative tasks, including purchasing, travel arrangements, and account management for staff, students, and faculty. This position requires exceptional customer service skills, as the Program Specialist will be responsible for disseminating information, responding to inquiries, and providing support to resolve challenges as they arise. Key responsibilities include compiling and updating business and technical information, documenting meeting minutes, planning and coordinating events, and maintaining analytics related to Center activities. In addition to these duties, the Program Specialist will be responsible for compiling and analyzing data for reports, grants, and contracts, as well as writing and editing various proposals and publications. The ability to multitask efficiently and effectively is crucial, as the Program Specialist will interact with students, faculty, and external clients regularly. This position also involves serving as the first point of contact for center personnel and managing membership activities and sponsored project accounts. Other responsibilities may be assigned as needed, making this a versatile and engaging role within the Bezos Center.

Responsibilities

• Perform a wide variety of complex administrative functions with specialized program support for the Bezos Center.
• Ensure compliance with University rules, policies, and procedures as well as deadlines set by internal and external entities.
• Act as the administrative liaison of the unit with other campus units and external clients.
• Manage administrative, purchasing, travel, and account management support activities for staff, students, and faculty.
• Disseminate information and respond to inquiries on processes and policies in an accurate, courteous, and timely manner.
• Compile and regularly update business and technical information related to the unit for internal and external use.
• Document and distribute meeting minutes and other important business memos.
• Plan, publicize, coordinate, and evaluate Center meetings, special events, and public relations activities.
• Communicate on behalf of the Center, Center leadership, and laboratories to both internal and external clients/offices.
• Initiate and maintain analytics related to Center activities.
• Compile and analyze data for a variety of reports, grants, contracts, and programs.
• Write and edit various proposals, reports, publications, speeches, and articles.
• Review and continuously improve unit business practices.
• Manage membership activities and sponsored project accounts.

Requirements

• Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
• Advanced skills with Microsoft Office, including Word, Excel, and PowerPoint (or similar software).
• Proficient with tools in Google Workspace and Zoom Workplace.
• Excellent oral and written communication skills.
• Excellent organizational and multitasking skills.
• Ability to work independently and collaboratively with internal and external stakeholders.
• Exceptional customer service skills.
• Familiarity with event planning and coordination.
• Experience in program support, administrative functions, or a similar role.

Nice-to-haves

• Professional experience developing and managing a program/project plan.